Pre-qual for furniture installation services

Palm Beach County is issuing a Request for Pre-Qualification (RPQ) for Furniture Installation Services to establish a pre-qualified vendor list for assembly, installation, disassembly, storage, pickup, and transport of new and existing systems furniture and high-density filing systems for various County departments, including locations within the Glades area. Vendors must qualify to work with one or more of eight specified furniture manufacturers: Aurora Storage Products, Group Lacasse LLC, Haworth Inc., Hon Company LLC, Krueger International Inc., Safco Products Co., Steelcase Inc., and Trendway Corporation. The contract is structured as a lump sum, term contract with a sixty (60) month duration or until estimated funding is expended. Qualified vendors must submit three (3) references demonstrating work performed within the past three (3) years, manufacturer authorization or certification letters, and current Business Tax Receipts. Insurance requirements are substantial, including Commercial General Liability coverage of $500,000 minimum and Business Auto Liability of $500,000 minimum; vendors with project values of $500,000 or above must carry $6,000,000 in combined single limit Commercial General Liability coverage. Mandatory site inspections are required for each project, with vendors visually inspecting work locations and signing attendance sheets collected ten minutes after the stated start time. Pricing responses must be submitted on County-provided forms within five (5) business days of receipt, with all project pricing remaining firm for ten (10) days from submittal date. While the initial submission deadline was December 15, 2022, new vendors may submit at any time thereafter for evaluation and addition to the pre-qualified list. Awards will be made to the lowest responsive, responsible bidder.

The solicitation is subject to Palm Beach County's Equal Business Opportunity (EBO) Ordinance with a certified Small/Minority/Women Business Enterprise (S/M/WBE) goal requirement; vendors must complete Schedule 1 and Schedule 2 forms documenting all subcontractor participation and include non-discrimination clauses in all subcontractor agreements. The County offers a 5% local preference available to vendors with a permanent place of business in Palm Beach County or the Glades area. All vendors must comply with criminal history records check requirements, E-Verify employment eligibility verification, and register in the County's Vendor Self Service system prior to contract finalization. The solicitation is governed by Palm Beach County Resolution R2025-0748, which prohibits discrimination based on race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, disability, or genetic information in hiring and commercial treatment; material violations constitute grounds for contract termination, disqualification, or debarment. The anticipated contract value over the full term is $808,700, with pricing determined on an as-needed, project-by-project basis through individual competitive solicitations to pre-qualified vendors. The Purchasing Department contact is Jeromy Calderon at (561) 616-6815, and the due date for responses is March 13, 2028.