Pre-Eligibility Services – Child Care Formula (CCF)

Workforce Solutions Borderplex (WSB), the local workforce development board serving six counties in far West Texas including El Paso County, is issuing a Request for Quotes (RFQ) for Pre-Eligibility Services supporting Child Care Formula (CCF) funding administration. The procurement seeks a contractor to review and prepare parent applications for child care subsidies prior to formal eligibility determination, ensuring completeness, accuracy, and compliance with Texas Workforce Commission rules and Texas Administrative Code Chapter 809. Key deliverables include complete and review-ready application packets, document verification checklists, income calculation worksheets with supporting documentation, applicant follow-up logs, submission readiness confirmation, error correction and resubmission support, and monthly pre-eligibility activity reports. The contractor must demonstrate capacity to deliver pre-eligibility services through written proposals describing application review processes, documentation verification and income calculation methodologies, evidence of staff expertise in Texas Child Care Eligibility requirements, staffing plans and qualifications, quality control and compliance measures, data security practices, and cost proposals aligned with CCF funding. Pre-eligibility services are allowable costs under CCF funding because they directly reduce errors, prevent rework, and support timely eligibility processing while maintaining program integrity and meeting performance requirements for timeliness, accuracy, and compliance. Proposals must be submitted via email to procurement@borderplexjobs.com by 3:00 PM (Mountain Standard Time) on Thursday, March 12, 2026, with no site visits, bidders' conference, or award date specified in the procurement documents.

Prospective vendors must comply with multiple federal and state certifications and compliance requirements, including submission of completed W-9 forms, Certificates of Insurance meeting specified coverage minimums (Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit if applicable, Workers' Compensation at statutory Texas limits, and Professional Liability/Errors & Omissions of $1,000,000 per claim and $2,000,000 aggregate), conflict of interest questionnaires per Texas Local Government Code Chapter 176, nondiscrimination and equal opportunity certifications under the Workforce Innovation and Opportunity Act, state assessment certifications confirming current unemployment insurance taxes and payroll law compliance, Texas Corporate Franchise Tax certifications, federal certifications regarding lobbying restrictions and drug-free workplace requirements, and undocumented worker certifications under Texas Government Code Chapter 2264. WSB requires that vendors not employ undocumented workers and must verify they are not debarred or suspended from federal contracting and maintain compliance with all applicable state and federal employment and tax obligations. The procurement does not identify any set-aside designations for disadvantaged enterprises, incumbent vendors, current contractors, or existing technology infrastructure requiring integration, and no specific award value or budget range is provided in the available solicitation documents.