Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. Relay Texas: 711 (Voice) or 1-800-735-2989 (TTY). Igualdad de oportunidades de Empleo/Programas.

Equipo auxiliar y servicios de apoyo están disponibles para personas con discapacidad al ser requeridos. Relay Texas: 711 (Voz) o 1-800-735-2989 (TTY) Este documento contiene información importante sobre los requisitos, los derechos, las determinaciones y las responsabilidades del acceso a los servicios del sistema de la fuerza laboral. Hay disponibles servicios de idioma, incluida la interpretación y la traducción de documentos, sin ningún costo y a solicitud.Funded by all or in part of, the Department of Labor/ETA WIOA Formula Grants and Wagner-Peyser; the Department of Health and Human Services TANF and Child Care Development Fund; and the Food and Nutrition Service SNAP Employment & Training.

FY26004-RFQuote Pre-Eligibility Services – Child Care Formula (CCF)

I. Introduction:

Workforce Solutions Borderplex (WSB) is a regional government entity and non-profit organization established to act as an arm of the State of Texas to carry out the governmental functions of workforce development. WSB is certified by the Texas Workforce Commission as the local workforce development board for the six counties of far West Texas—Brewster, Culberson, El Paso, Hudspeth, Jeff Davis, and Presidio—encompassed within the Workforce region. WSB's functions include overseeing integrated workforce training, education, and related services and programs for the area.

WSB provides a wide range of assistance to job seekers, including youth, underemployed, unemployed, and displaced workers, in the six-county region along the U.S.-Mexico border from El Paso to the east of Presidio County. Services include, but are not limited to, job search activities, career counseling, training assistance, job preparation activities, placement assistance, and access to technology resources. WSB also assists qualifying families who require childcare to work, attend school, or receive training by providing childcare subsidies. In addition, WSB assists employers with services including assessment, pre-screening, recruitment screening, and testing.

II. Project Overview:

Pre-eligibility services are an allowable cost under Child Care Formula (CCF) funding as they directly support the administration and delivery of Child Care Services by ensuring applications, documentation, and income calculations are complete, accurate, and compliant with Texas Workforce Commission and Child Care Services eligibility requirements prior to determination. These costs are reasonable given the level of effort required to prevent errors, reduce rework, and support timely eligibility processing, and they are allocable to the CCS program as the services are performed solely for the benefit of CCS applicants. Pre-eligibility services are necessary to meet program performance requirements, including timeliness, accuracy, compliance, and reduction of incomplete or delayed applications, thereby supporting efficient enrollment and program integrity.

III. Scope of Work:

The Contractor shall provide pre-eligibility services, which include reviewing and preparing parent applications prior to eligibility determination. The Contractor must possess and demonstrate working knowledge of the Texas Child Care Eligibility process, including applicable Texas Workforce Commission (TWC) rules, Chapter 809 of the Texas Administrative Code (TAC), and related policy guidance. The Contractor shall review each parent application to ensure completeness, accuracy, and legibility, and shall

Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. Relay Texas: 711 (Voice) or 1-800-735-2989 (TTY). Igualdad de oportunidades de Empleo/Programas.

Equipo auxiliar y servicios de apoyo están disponibles para personas con discapacidad al ser requeridos. Relay Texas: 711 (Voz) o 1-800-735-2989 (TTY) Este documento contiene información importante sobre los requisitos, los derechos, las determinaciones y las responsabilidades del acceso a los servicios del sistema de la fuerza laboral. Hay disponibles servicios de idioma, incluida la interpretación y la traducción de documentos, sin ningún costo y a solicitud.Funded by all or in part of, the Department of Labor/ETA WIOA Formula Grants and Wagner-Peyser; the Department of Health and Human Services TANF and Child Care Development Fund; and the Food and Nutrition Service SNAP verify that all required supporting documentation, including but not limited to proof of income, employment or education participation, residency, and child information, is included, current, and consistent with information provided by the applicant.

As part of pre-eligibility services, the Contractor shall perform proper income calculations in accordance with CCS policies and TWC guidance. This includes reviewing income documentation to determine countable income, verifying income sources and pay frequency, applying appropriate income averaging methods when required, identifying allowable exclusions or deductions, and ensuring all calculations are accurate, clearly documented, and supported by source documentation. The Contractor shall identify and resolve discrepancies between reported income and supporting documentation before submitting it to the eligibility team.

The Contractor shall contact applicants to obtain missing, incomplete, or inconsistent information, track outstanding items, and ensure timely follow-up until the application packet is complete. The Contractor shall organize, document, and maintain all applications, income calculations, and supporting documentation in accordance with CCS policies, record retention requirements, and data security standards. Only application packets that are complete, accurately calculated, and aligned with Texas Child Care eligibility guidelines shall be finalized and submitted to the eligibility team for formal eligibility determination and approval.

IV. Requirements:

1. Pre-Eligibility Application Review Packet Complete and review-ready parent application packets, including verified documentation and properly calculated income, submitted to the eligibility team in accordance with CCS and TWC requirements.

2. Document Verification Checklist A completed checklist for each application confirming receipt, review, and validation of all required supporting documentation (e.g., income, employment or education participation, residency, child information).

3. Income Calculation Worksheet Documented income calculations for each applicant, including income sources, pay frequency, averaging methodology (if applicable), allowable exclusions or deductions, and final calculated income, supported by source documentation.

4. Applicant Follow-Up Log A record of applicant contacts and follow-up actions documenting requests for missing or corrected information, dates of contact, and resolution status.

Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. Relay Texas: 711 (Voice) or 1-800-735-2989 (TTY). Igualdad de oportunidades de Empleo/Programas.

Equipo auxiliar y servicios de apoyo están disponibles para personas con discapacidad al ser requeridos. Relay Texas: 711 (Voz) o 1-800-735-2989 (TTY) Este documento contiene información importante sobre los requisitos, los derechos, las determinaciones y las responsabilidades del acceso a los servicios del sistema de la fuerza laboral. Hay disponibles servicios de idioma, incluida la interpretación y la traducción de documentos, sin ningún costo y a solicitud.Funded by all or in part of, the Department of Labor/ETA WIOA Formula Grants and Wagner-Peyser; the Department of Health and Human Services TANF and Child Care Development Fund; and the Food and Nutrition Service SNAP

5. Submission Readiness Confirmation Written or system-based confirmation that each application packet meets pre-eligibility review standards and is ready for eligibility determination.

6. Error Correction and Resubmission Support Timely correction of identified deficiencies returned by the eligibility team, including updated documentation or recalculated income, as required.

7. Monthly Pre-Eligibility Activity Report A summary report detailing the number of applications reviewed, completed, and submitted; common deficiencies identified; average review timeframes; and resolution outcomes.

V. Proposal Submission:

The Vendor shall submit a written proposal in response to the Request for Quotes (RFQ) that demonstrates the Vendor's capacity to provide pre-eligibility services in compliance with Texas Child Care Services and Texas Workforce Commission requirements. The proposal shall, at a minimum, include:

o A description of the Vendor's approach to pre-eligibility application review, o Documentation verification and income calculation processes.

o Evidence of staff knowledge and experience with the Texas Child Care Eligibility process.

o Proposed staffing plan and qualifications.

o Quality control and compliance measures.

o Data security practices.

o A cost proposal aligned with Child Care Formula (CCF) funding requirements.

VI. Submission Deadline:

All proposals must be submitted via email to procurement@borderplexjobs.com by 3:00 PM (MST) on Thursday, March 12, 2026. Late submissions will not be considered. For any questions, please contact Odette Flores-Rivera at Odette.flores-rivera@borderplexjobs.com.