Pre-Advertisement Notice for Emergency Medical Service Repairs & Services

The City of Atlanta, Department of Public Works, is conducting a multi-step sealed bid procurement process to procure qualified vendors for repair, preventative maintenance, and body repair services for Emergency Medical Services (EMS) vehicles at the vendors' facilities. The procurement will begin with a prequalification phase followed by an Invitation for Bid (IFB), with a pre-solicitation conference to be noticed and held to provide additional details. The scope of work encompasses comprehensive inspection, maintenance, repairs, and testing services for a diverse fleet of ambulances and specialized EMS equipment, including Ford Transit T250 ambulances, International chassis-based ambulances with Braun SUPER CHIEF modules, Polaris Ranger and Northstar UTVs, ASAP MedStat enclosed UTV ambulances, KIMTEK MEDLITE transport skids, and QTAC EMS-D hybrid rescue and fire skids, with all services to be performed at the contractor's facility. Required services include collision repairs, body work, paint work, graphics installation, electrical repairs, ambulance module air conditioning repairs, oxygen system repairs, ambulance floor replacement, Stryker power load installations and repairs, vinyl flooring replacements, and on-call mobile services. Vendors must demonstrate technical capability and capacity to perform services in a timely and reliable manner, employ experienced emergency vehicle technicians with a minimum of three years of experience servicing ambulatory emergency vehicles (with factory-authorized technicians highly preferred), and comply with federal, state, and local regulations and industry standards including NFPA 1911, FMVSS, SAE, DOT, ASTM, CAAS, and KKK-A-1822-F specifications. The contract requires 24/7 on-call service availability for critical repairs and 24/7 facility access for vehicle drop-offs, with non-critical repairs diagnosed within two business days and critical repairs within one business day, and completion deadlines with 5% cost deductions per week for undisclosed delays. The due date for the prequalification phase submissions is March 20, 2026.

The notice does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions on the types of organizations eligible to respond. No incumbent vendors or current contractors are identified in the available documentation. The procurement materials do not list any existing infrastructure or technology requiring integration with vendor operations beyond conformance to the specified standards and equipment compatibility. No award value or budget range is disclosed in the pre-advertisement notice or draft statement of work, though vendors should note that the City of Atlanta will assume responsibility for vehicle transportation to the contractor's facility while the contractor bears full responsibility for vehicle security and all costs for correcting damage attributable to contractor negligence during service performance.