Water Draft_Statement of Work.pdf

DRAFT

REPAIRS AND SERVICES FOR EMS VEHICLES AND EQUIPMENT SCOPE OF WORK

AMBULANCE & SMALL VEHICLE INVENTORY:

Ford Transit T250 Chassis Specifications:

CONVERSION FEATURES

• Reinforced Steel Cage behind Street Side Wall

• KKK-1822-F Certified

• Reinforced Steel Roll Cage Installed between the OEM Roof and Vehicle headliner

• Reinforced StreetSide wall and double reinforced O2 compartment

• HVAC: Heat/Air unit vented to 4 adjustable louvered vents mounted at the top of the curbside ALS cabinet

• Hoseline AC Specifications 22007 Series o Up to 24,000 BTU/Cool o Up to 28,000 BTU/Heat o 500 CFM o 3-speed Fan o 12 Volt Monitor

• Flooring: Lonseal Lonplate II Safety Flooring, Tear & Gouge resistant bio-safe flooring with rolled edges.

Easy to clean tread pattern in Gunmetal Gray color.

• Upholstery: Full Set of Vinyl Upholstery. Gunmetal Gray Color with yellow accents for safety

• IV Hooks: Perko IV clips with Velcro retaining strip (1) on left wall at forward cot area, one mounted on curbside at squad bench

• Safety Rail: Safety Yellow Safety Rail mounted center of compartment ceiling. 1 ½” diameter round mounted through finish ceiling onto ½” mounting plate.

• Cot Mount: Standard Dual Position Stryker or Ferno Cot Mount included

• Inverter/Charger: Ultimate Power 1500-watt inverter charger with shoreline connection on driver’s side Note this is an upcharge with other vendors, we offer as standard, $1500 value

• 110 vac outlets: (1) At action wall, (1) at ALS cabinet

• 3 USB Auxiliary Power Sources: (1) at action area wall. (2) in front console.

• Speakers: Feniex Triton center Mounted in-bumper speakers

• Siren: Whelen 295 SLSA1 200 Self Contained Siren Unit

• Console: Mounted between cab seats to house the switches, siren, EMS radios, section for map storage as well as a blank area to mount other items as necessary, corners radiused for safety

• Dome Lights: Intertek LED interior dome lights with high and low intensity

• Grill Lights: Whelen TIR3 Grill lights with chrome Bezel

• Rear Load Lights: Whelen 700 Series LED Load Lights

• Oxygen System: Ohio quick-connect outlets are mounted on the action wall and squad bench wall. The main oxygen bottle is mounted inside the rear door on the passenger side

• Dual D-cylinder tank holder

• Attendant seat is child safety seat in Gunmetal Gray by Wise or EVS

• Compartment windows are LifeDefender by Austin – fully KKK tested and certified

• Cabinets: All cabinets are made from Birch Plywood and laminated with Kydex, a washable bio-safe laminated finish. Cabinetry consists of: Stair Chair storage cabinet, accessible from the side entry door, solid front bulkhead wall with pass through window, passenger side rear upright cabinet for O2 cylinder storage, split cushion squad bench as well as standard cabinetry.

• Trash container and Sharps container accessible through squad bench lid with red cover

• 4-point safety harness seatbelt system mounted to reinforced steel bracing for side impact protection

• High visibility grip tape at entry points for safety

• Backboard storage at bottom of left wall behind cabinetry

• Two (2) 5# fire extinguishers – one in cab, one inside rear entry doors on left wall

• Locking electrical compartment to keep out unauthorized access CHASSIS FEATURES:

• See details on attached window stickers. Our standard chassis build is on the Transit T250 Mid-roof platform.

Photos:

Airport EMS Units: All ALS Ambulances:

Medic-1: 2022 International Chassis with Braun ‘SUPER CHIEF’ module.

Medic-2: 2022 International Chassis with Braun ‘SUPER CHIEF’ module.

Medic-3: 2014 International Chassis with Braun ‘SUPER CHIEF’ module.

Medic-4: 2015 International Chassis with Braun ‘SUPER CHIEF’ module.

Medic-5: 2016 International Chassis with Braun ‘SUPER CHIEF’ module.

Medic-6: 2023 Ford Transit 250 Medic-7: 2023 Ford Transit 250

International Units: Additional Specifications

• International MV607 chassis with Braun 'SUPER CHIEF' module; Configuration: Type 1 o Fuel Type: Diesel o Overall Length: 292.5" o Overall Width: 98" o Overall Height: 112" o Module Length: 170" o Module Width: 96" o Headroom: 73.5" o Wheelbase: 172"

Ford Transit 250: Additional Specifications

• Ford Transit Cargo Van o Ambulance Prep Package Cargo Van (47B) o 3.5L EcoBoost V6 Gas Engine

Cubic Inches: 213 Required Fuel: 87 Octane Minimum Firing Order: 1-4-2-5-3-6 Ignition System: Coil on Plug Sparkplug Gap: .030-.033in. (.75-.85mm) Compression Ratio: 10.0:1 o 10-Speed SelectShift Transmission o Varying Specifications:

Roof Height Body Length Privacy Glass

Small and Specialized EMS Units and Equipment:

1. Polaris Ranger (6×6 EMS Units)

• Engine: ~800 cc, twin-cylinder gasoline

• Performance:

o Top speed ~40 mph o GVWR: 4,500 lb.

o Width: 63 in | Length: 180 in | Height: 94 in o Stability: handles 24° tilt and 31° slope tests

• Features: Fully stocked with BLS gear—stretcher, suction unit, defibrillator, oxygen systems

2. Polaris Northstar EMS Edition

• Features: Full cab enclosure, roll-down windows, doors, wipers, heating & AC, attendant seat, stretcher mount

3. ASAP MedStat Fully Enclosed UTV Ambulance

• Built on a rugged UTV chassis extended to accommodate:

o Enclosed aluminum patient compartment o Full-size cot + two attendants

4. KIMTEK MEDLITE® Transport Skids (for UTVs/ATVs)

• Models: MTB-101 (basic), MTS-102 (adds storage), MTD-103 (deluxe), MTSTR-104 (wheeled cot), MCI-106 (multi-patient)

• All are aluminum-based skid units that can carry a longboard or stretcher and mount onto UTV/ATV beds

5. QTAC EMS-D Hybrid Rescue & Fire Skid

• Engine: Honda GX200, 4-stroke OHV, air-cooled gasoline

• Power: 5.5 hp (4.1 kW) 3,600 RPM

• Pump: Waterax Versax 6 self-priming, 2-stage centrifugal

• Tank: 55 gal PolyTough™, with foam cell

• Features: Rescue platform, attendant seat, IV pole, O₂ rack, under-seat storage

• Weight: Dry ~580 lbs.; Wet ~996 lbs.

Summary Table

Acronyms:

NFPA: National Fire Protection Associated FMVSS: Federal Motor Vehicle Safety Standards SAE: SAE International, Society of Automotive Engineers DOT: Department of Transportation ASTM: American Society for Testing and Material CAAS: Commission on Accreditation of Ambulance Services KKK-A-1822-F: Federal Specification for the Star-of- Life Ambulance that outline the minimum requirements for the design, construction, and performance of "Star-of-Life" ambulances.

GENERAL

The Contractor shall furnish all necessary supervision, labor, tools, parts, and equipment required to perform inspections, maintenance, repairs, and testing of all EMS units and equipment sent to the service provider. All services provided by the Contractor shall be consistent with industry best practices, shall meet all applicable federal, state, and local standards and shall follow manufacturer’s recommendations. The Contractor shall repair vehicles in a timely manner to correct deficiencies and return the vehicle to an in-service status.

The Contractor shall perform services, including inspection, maintenance, testing and repair, at the Contractor’s service facility.

It shall be the responsibility of the City of Atlanta’s Department of Public Works- Office of Fleet Services to arrange for pick-up and delivery of all vehicles and equipment transported to and from the Contractor’s facility. The City of Atlanta will arrange all towing needs unless otherwise requested by the Office of Fleet Services.

No EMS units shall be taken without prior approval from at least one of two parties, either the Atlanta Fire Rescue Department or the Department of Public Works- Office of Fleet Services.

The Contractor is responsible for the security of any vehicles or equipment in its custody. The Contractor’s custody includes any on- site work activity at the vendor’s facility; the Contractor’s transport of any equipment and its parts from the Contractor’s facility to any outside facilities; and any period that the unit is located at the Contractor’s facility. In the event any equipment must leave the vendor’s facility for additional services, the contractor is responsible for the security of said equipment until it is returned to the City of Atlanta. The Contractor is responsible for all costs associated with correcting damage attributable to the Contractor while the unit is in the Contract’s custody.

QUALIFICATIONS

It is preferred that the successful vendor(s) provides only experienced Emergency Vehicle Technicians to perform any diagnosis, repair or maintenance services on the vehicles listed in Item 1 of these Specifications. A minimum of three years of experience servicing ambulatory emergency vehicles is considered an experienced technician under this scope of work.

Factory-authorized technicians are highly preferred and services for diagnosis and repairs.

PROCESS

A blanket purchase order for one (1) hour of diagnosis will be issued for any requested repairs. The Fleet Maintenance Supervisor or their designee may verbally authorize vendor to complete repairs immediately upon diagnosis when possible. Written estimates for all repairs must be forwarded to Fleet Maintenance Supervisor and Purchasing Agent within one (1) business day of diagnosis. Any additional labor or parts that are required and will result in an increase in the cost or change of scope of the authorized repairs must be immediately provided to the OFS representative upon confirmation of the additional repairs or parts. The Department of Public Works- Office of Fleet Services and/or Atlanta Fire Rescue Department will provide vendors with a list of individuals who can verbally authorize repairs.

PREVENTATIVE MAINTENANCE

Each inspection, maintenance, and testing of apparatus must meet the minimum requirements of NFPA 1911 Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus current edition. Inspections will be conducted utilizing a checklist developed by the vendor and approved by Atlanta Fire Rescue Department.

Bi-Annual Maintenance

The successful vendor(s) will conduct preventative maintenance inspections on The City’s fire and emergency medical fleet bi-annually (twice a year). Inspections will be conducted utilizing a checklist developed by the vendor and approved by the Atlanta Fire Rescue Department. The checklist must be modeled after the NFPA 1911 Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus current edition. During the second bi-annual inspection the wheels will be removed for brake inspection.

Maintenance inspections will be conducted at the vendor’s facility. Copies of the completed checklist and any additional vendor-supplied work orders associated with the inspections must be forwarded to the Fleet Maintenance supervisor within one (1) business day of the completed inspection for each vehicle. Estimates for any additional work must be forwarded to the Fleet Supervisor and the office of the purchasing agent within seven (7) calendar days of the maintenance inspection. An updated purchase order will be issued for work that is approved by the Atlanta Fire Rescue Department. Final inspections reports and invoices must be submitted no later than the last day of the month in which inspections were completed.

VEHICLE REPAIR SERVICES

Vendors must be available to accept all vehicles and equipment during their provided business hours.

Additionally, Atlanta Fire Rescue Department operates 24 hours a day, which will require 24/7 on-call service availability for critical repairs. Vendor facilities must have 24/7 access for vehicle drop offs, including a lock box for key security after hours. Mobile services may be requested throughout the contract and must follow the same repair criteria. Vendors must diagnose non-critical vehicle issues within two business days of vehicle or equipment drop off. Critical repairs must be diagnosed within one business day of vehicle or equipment drop off. Due to the nature of emergency services, it is vital that vehicles are repaired quickly and proficiently to ensure the safety of our employees and efficiency of our agency.

All repairs must be completed by the given completion date. If there are additional delays or additional parts/services are required, the vendor must coordinate with the Fleet Maintenance Supervisor and/or AFRD representative to ensure the necessary estimates are approved within 24 hours of additional diagnosis. Any additional repairs must be approved if not included in the additional repair service quote.

Any undisclosed delayed completion dates will result in a compounded 5% deduction in service costs per additional week required through service completion.

All work, materials, components, and systems referenced in these specifications must conform to applicable federal, state, and local regulations, as well as current industry standards including, but not limited to, NFPA, FMVSS, SAE, DOT, ASTM, CAAS, and KKK-A-1822-F (or successor standards), as may apply to emergency vehicle construction, equipment installation, and maintenance practices.

REQUIRED REPAIR SERVICES Collision Repairs

• Body Work

• Paint Work

• Graphics Installation

• All Over Color Change or Repaint of Unit

• Raptor Bed Liner Service, Bed Liners, Compartments, etc.

• Command Vehicle Upfit, Lights, Sirens, etc.

• Electrical Repairs

• Ambulance Module A/C Repairs

• General Ambulance Repairs

• Oxygen System Repairs

• Ambulance Floor Replacement

• Stryker Power Load Installations

• Stryker Power Load Repairs and Services

• Vinyl Flooring Replacements

• On-call Mobile Services

REQUIRE REPAIR SERVICE CHECKLIST

The following checklist items are the required areas of inspection for all vehicles and equipment serviced, where applicable:

EXTERIOR:

• COMPARTMENT DOORS

o (Flush, o Open, Close, o Lock/Unlock)

• COMPARTMENT INTERIOR

o (Clean, o All holes filled)

• DRIDECK

o (If required, Properly Installed)

• COMPARTMENT SHELVES

o (Secure, No Rattles)

• WEATHERSTRIP

o (Corners Glued, o Rear Entry Sealed)

• O2 HOLDER

o (Secured, o Straps, Bands Ok)

• ENTRY DOORS

o (Flush, o Open, Close, o Lock/Unlock)

• DOOR LOCKS

o (Check all with keys, o Check inside/out)

• DOOR WINDOWS

o (Sealed No leaks, o Track clean, o Straight)

• MIRRORS

o (Clean, o Secure)

• FENDERETTES

o (Polished, o Clean, o Secure)

• RUB RAILS

o (Polished, o Clean Secure)

• BUMPER

o (Straight & Level, o Polished, o Secure)

• DOCK BUMPERS

o (Straight, o Level, o Secure)

CHASSIS INTERIOR

• SEATBELTS

• TRIM OUT

• CONSOLE

• FRONT SWITCH PANEL

• SIREN

• CLEAN

CHASSIS EXTERIOR & A/C & ELECTRICAL

• UNDER HOOD APPEARANCE

• CAPS ON A/C LINES

• WIRES SECURED

• GRILL LIGHTS

• INTERSECTION LIGHTS

• RUNNING BOARD LIGHTS

• AIR BAGS DUMP

• AIR HORNS

• SIREN SPEAKERS

BOX ELECTRICAL

• SHORELINE OUTLET

• TAILLIGHTS

• WARNING LIGHTS

• LIGHTBARS

• CAMERAS

• INVERTER

• SUCTION

• O2 OUTLETS

• DOME LIGHTS

• 110 OUTLETS

• 12V OUTLETS

• ICC LIGHTS

• REAR SWITCH PANEL

• SCENE LIGHTS

• TAG LIGHTS

• FLUORESCENT LIGHTS

• A/C - HEAT SYSTEM

MODULE INTERIOR

• UPHOLSTERY

• PLEXI

• FORMICA

• TRIM

• FLOOR

• COT MOUNT

• RADIO

• COUNTERTOPS

• IV HOLDERS

• CEILING

• NET / A-BAR

• WINDOWS

• DOOR HANDLES

PAINT & GRAPHICS

• PAINT RUNS

• ORANGE PEEL

• NICKS

• SCRATCHES

• SHINE

• LETTERING

• SCOTCHLIGHT STRIPE

• PIN STRIPE

• SOL PACKAGE

Training:

As part of the services contemplated under this Request for Qualifications (RFQ), the City of Atlanta Fire Rescue Department invites Respondents to indicate whether they can provide an optional Train-the- Trainer program intended to facilitate knowledge transfer and develop experienced instructors to teach ambulance maintenance and repair techniques.

Respondents choosing to propose a Train-the-Trainer program shall describe, at a minimum, the proposed scope, instructional approach, duration, deliverables, and any associated costs for a three-year sequential program in accordance with the objectives set forth by Atlanta Fire Rescue Department.

The train-the-trainer program is not a mandatory requirement of this RFQ. Respondent’s inability or election not to propose such a program shall not render the Response non-responsive, shall not result in disqualification, and shall not, by itself, preclude consideration for award.

If proposed, the Train-the-Trainer program may be considered, at the sole discretion of the Atlanta Fire Rescue Department, as a value-added component and may be evaluated qualitatively as part of the overall assessment of qualifications in accordance with the evaluation criteria set forth in this RFQ. No minimum score, point allocation, or evaluation threshold is associated with this optional component, and the Atlanta Fire Rescue Department reserves the right to assign such weight, if any, as it deems appropriate.

The inclusion or consideration of an optional Train-the-Trainer program shall not obligate the Atlanta Fire Rescue Department to select a Respondent offering such a program, nor shall it create any entitlement, expectation, or right on the part of any Respondent. The Atlanta Fire Rescue Department reserves the right to accept, reject, or negotiate any optional elements proposed, or to exclude such elements from the final scope of services, if determined to be in the best interest of the Atlanta Fire Rescue Department.

See Exhibit A.