Portage County Bituminous Oil

Portage County, Wisconsin, is seeking bids to establish a contract for the purchase and application of bituminous oil on county roads through a Request for Bid (RFB) issued by its Purchasing Department. The procurement focuses on various bituminous oil materials including CRS-2, CRS-2P, HFRS-2, HFRS-2P, CSS-1, and CRS-2Pd Fog Seal, with an estimated quantity of 250,000 gallons for CRS-2 and variable quantities for alternative materials. Bidders must submit original and one copy of required documents by 2:00 PM on January 31, 2018, to the Portage County Purchasing office in Stevens Point. To be considered, bidders must have five years of experience in bituminous oil application and provide three references from comparable-sized institutions served within the past five years. The evaluation criteria will focus on the lowest and most advantageous unit price per gallon from responsive and responsible bidders meeting all specifications, with the potential for multiple awards. Questions regarding the RFB must be submitted in writing by January 18, 2018, to Calvin Winters, Procurement Director, via email or phone. The contract term will run from the date of award through December 31, 2018.

While no specific set-aside designations or restrictions for disadvantaged enterprises are mentioned, the procurement includes several important contractual requirements. Awarded contractors must provide performance and payment bonds equal to 100 percent of the project price and maintain comprehensive insurance coverage, including one million dollars in commercial liability and motor vehicle coverage. All prices must be quoted in U.S. dollars and held firm for the entire contract period, with materials to be FOB destination and applied at various County locations. Bidders are responsible for all transportation and insurance costs. The County qualifies for governmental discounts and is exempt from Federal Excise and Wisconsin Sales Taxes. While no specific budget range is provided, the estimated quantity of 250,000 gallons of CRS-2 and additional alternative materials suggests a potentially significant contract value. The public bid opening will occur at the same location as the document submission, providing transparency in the procurement process.