Pool Chemicals and Maintenance Services

Greenville County, South Carolina has issued Request for Proposal #26100 seeking qualified contractors to provide pool chemicals and maintenance services for twelve county-owned pools and water features commencing July 1, 2026. The procurement is structured as a one-year initial contract with four optional annual renewal periods, representing a potential five-year engagement. Qualified contractors must demonstrate extensive experience managing high-capacity commercial aquatic facilities serving 500 or more bathers per hour and must be capable of supplying nine distinct chemical products (calcium hypochlorite, sodium bicarbonate, algae killer, cyanuric acid, muriatic acid, granular chlorine shock, chlorine neutralizer, black algae killer, and test tablets) along with routine and emergency maintenance services across all twelve facilities. Services include routine maintenance during normal business hours (7 a.m. to 6 p.m., Monday through Friday) and emergency response within 24 hours, with contractors responsible for servicing and maintaining diverse equipment including chlorinators, UV systems, pH controls, pool automation systems, and filtration equipment. The County will award the contract to a single source contractor and evaluates proposals on seven equally weighted criteria at 14.3% each: responsiveness to the RFP, experience with similar projects, cost, references, performance with commercial applications, response time capability, and knowledge of NSF-approved commercial applications. Key dates include a non-mandatory pre-proposal meeting on April 22, 2026, at 10:00 a.m. at the Greenville County Aquatics Complex; questions must be submitted by April 27, 2026, at 12:00 p.m.; sealed electronic proposals are due by May 5, 2026, at 3:00 p.m.; contract award is anticipated on May 15, 2026, following a May 5-14 review period; and negotiations are scheduled for May 18-25, 2026.

The RFP contains no identified set-aside designations or restrictions limiting bidder eligibility based on organizational type or disadvantaged enterprise status. Bidders must submit pricing based on net 30-day payment terms, including unit costs for each chemical product, hourly rates for routine and emergency maintenance services, and a materials cost markup percentage, though no specific budget range or estimated award value is disclosed in the procurement documents. Contractors must obtain NSF-approved chemicals and equipment compatible with existing systems at the twelve facilities, provide staff training, and obtain all applicable licenses and permits. Required insurance includes $1,000,000 per occurrence comprehensive general liability coverage, $1,000,000 per occurrence automobile liability coverage, and statutory worker's compensation with employer's liability limits, with no bonding requirement. The existing equipment inventory across the facilities is documented in detail, ranging from 5,000-gallon splash pads to 700,000-gallon Olympic-sized pools, with specifications for filtration systems, chemical treatment systems, controllers, UV systems, and pump acid feeders that the selected contractor must maintain compatibility with throughout the contract term. Bidders must submit a completed Substitute Form W-9 for tax identification and payment processing purposes as a prerequisite to contract award.