COG_Sub_W9_.pdf

This is a Substitute Form W-9 document issued by Greenville County, South Carolina for use in Pool Chemicals and Maintenance Services procurement (RFP #26100). The form requires contractors to provide legal name, taxpayer identification number (SSN or EIN/FIN), entity tax classification, service type description, legal address, and payment remittance information. Contractors must certify under penalty of perjury that the taxpayer identification number is correct, that they are not subject to backup withholding by the Internal Revenue Service, and that they are U.S. citizens or U.S. persons. The County specifically notes that the IRS Form W-9 will not be accepted in lieu of this substitute form, making completion of this document a prerequisite to contract award.

The form serves as the tax identification and payment processing document for the selected contractor providing pool chemicals and maintenance services across twelve county-owned pools and water features. Qualified contractors will supply nine distinct chemical products and routine and emergency maintenance services under a one-year initial contract with four optional annual renewal periods commencing July 1, 2026. The procurement requires submission of the completed Substitute Form W-9 prior to award, with sealed electronic proposals due by May 5, 2026, at 3:00 p.m., contract award anticipated on May 15, 2026, and negotiations scheduled for May 18-25, 2026. Bidders must demonstrate experience managing high-capacity commercial aquatic facilities serving 500 or more bathers per hour and obtain NSF-approved chemicals compatible with existing systems. Required insurance includes $1,000,000 per occurrence comprehensive general liability coverage, $1,000,000 per occurrence automobile liability coverage, and statutory worker's compensation with employer's liability limits.