Physical Security Risk Assessment and Strategic Modernization Roadmap

Florida Gulf Coast University Board of Trustees is issuing a Request for Proposals (RFP 26CJV-010) for comprehensive physical security consulting services, with proposals due May 8, 2026 at 5:00 PM EST. The procurement seeks a qualified consultant to conduct a Physical Security Risk and Vulnerability Assessment and develop a multi-phased Strategic Modernization Roadmap across 11 identified campus sites. The scope of work encompasses three primary phases: Phase I involves assessment and design activities at six sites including the main campus and housing/ancillary facilities; Phase II covers solicitation support and technical specification preparation; and Phase III focuses on financial roadmap development including total cost of ownership analysis and implementation planning. Deliverables include evaluation of existing physical security infrastructure including video surveillance systems (VMS), access control systems (ACS), intrusion detection, emergency communication systems, and related integrations, along with vendor-neutral technical specifications and a multi-year financial roadmap supporting scalability across existing and future University facilities. Key evaluation criteria prioritize the proposer's demonstrated experience conducting enterprise-level physical security assessments at higher education institutions of similar scale, with emphasis on expertise in integrating multiple security platforms into unified ecosystems and developing practical, vendor-neutral technical standards suitable for competitive procurement processes. A non-mandatory pre-submittal meeting is scheduled for April 20, 2026 at 2:00 PM EST via Microsoft Teams, with written questions and clarifications due by April 27, 2026 at 5:00 PM EST. Evaluation is estimated for May 18-26, 2026, with shortlisted respondents to be notified by May 26, 2026.

Minimum qualifications require Florida business registration, appropriate professional licenses, and ability to obtain required insurance coverage including commercial general liability ($1,000,000 per occurrence), professional liability ($1,000,000 per occurrence), cyber liability ($2,000,000 per occurrence), and pollution legal liability ($2,000,000 per occurrence). The resulting agreement will be structured as a time-and-materials contract with a not-to-exceed ceiling based on hourly rates and anticipated level of effort, with proposers required to submit hourly rate cards by labor category including positions such as Principal/Lead, Project Manager, Senior Engineer/Designer, Security Consultant, Senior Security Consultant, Physical Security Specialist, Security Architect, Network/Infrastructure Engineer, VMS/Access Control Specialist, Procurement Consultant, GIS/Mapping Specialist, CAD/Design Technician, and Administrative/Clerical staff. All hourly billing rates must comply with Federal Emergency Management Agency (FEMA) guidelines and be inclusive of all costs directly related to work performance. The RFP does not specify set-aside designations or restrictions limiting organizational types, nor does it identify incumbent vendors or current contractors. Budget information is not explicitly stated in the available documentation, though the cost proposal template establishes the framework for hourly rate submissions with estimated hours per phase within a not-to-exceed contract ceiling.