Pavement Survey, Analysis, and Pavement Management Software

Los Alamos County is seeking qualified firms to perform a comprehensive pavement survey, analysis, and pavement management software project through RFP No. 26-40. The procurement involves collecting pavement condition data for approximately 105 miles of streets (including arterial, collector, and residential streets), parking areas totaling 200,696 square yards, and an airport runway on a five-year recurring cycle. The selected vendor must provide cloud-hosted pavement management software with robust functionality, including tracking pavement deterioration curves, generating condition indices, developing multi-year maintenance and rehabilitation planning capabilities, and integrating with Esri GIS systems. The county requires automated collection of surface distress and structural condition information, digital imaging, data processing, and development of a ten-year rehabilitation strategy. Key proposal dates include a non-mandatory pre-proposal virtual conference on December 2, 2025, question submission deadline of December 9, 2025, proposal due date of December 16, 2025, and an anticipated contract award on April 8, 2026. The county contemplates a multi-term contract potentially spanning fifteen years, with evaluation occurring in two steps: an initial review followed by finalist demonstrations scheduled between January 23 and February 5, 2026.

The solicitation includes several preference designations that could benefit specific types of businesses, including local Los Alamos businesses, New Mexico resident businesses, Native American resident businesses, and resident veteran businesses, with annual gross revenue limitations. Foreign corporations must obtain a certificate of authority to transact business in New Mexico prior to award. The county anticipates approximately two system administrators and six users for the pavement management software. Offerors must complete multiple mandatory forms, including a Certification Regarding Debarment, Campaign Contribution Disclosure, and Verification of Authorized Offeror forms. While no specific budget range is explicitly stated, the Cost Proposal Worksheet suggests the county will evaluate comprehensive pricing across implementation, software fees, services, travel, and training. The procurement requires compliance with specific technology standards, including compatibility with Microsoft Windows Server, SQL Server, and M365 platforms, and adherence to security protocols like multi-factor authentication. No grant funding is anticipated, and County Council approval will be required for contracts exceeding $300,000.