8-RFP 09 Software Functionality Matrix - Pavement Management Software.pdf
PDF 180 KB Posted
- Solicitation number
- RFP26-40
- Issued by
- Los Alamos County, New Mexico
About this file
This is a Software Functionality Matrix document issued by the Incorporated County of Los Alamos Procurement Division in New Mexico for RFP No. 26-40, which seeks pavement survey, analysis, and pavement management software solutions. The document outlines the specific software features and technical specifications that prospective vendors must address in their proposals. Key requirements include system capabilities for tracking pavement deterioration curves, condition indices, and multi-year maintenance and rehabilitation planning; cloud-hosted accessibility via multiple devices without additional licensing fees; GIS integration with Esri geodatabases; the ability to generate ad-hoc reports with charts and graphs; and full compliance with accessibility standards under Section 508 of the Rehabilitation Act. The County has identified both mandatory (MN) and preferred (PR) functionalities that vendors must demonstrate, with mandatory features including deterioration tracking, pavement condition index (PCI) and surface distress index (SDI) assignment, multi-year M&R planning capability, integrated report building functionality, and the ability to accept funding input data and generate performance projections.
Vendors must provide detailed written responses to all functionality items listed in Table 2 of the matrix, supplemented by screenshots and marketing materials as clarification only, and must be prepared to present all features during finalist demonstrations if selected for Step 2 of the evaluation process. The County reserves the right to consider alternative solutions proposed by offerors that meet operational needs and may award to any vendor whose combination of functionality or proposed alternatives best addresses County requirements. The document does not specify pricing terms, award dates, contract duration, or renewal options, as this matrix functions as a technical specification tool rather than a complete RFP document. All software enhancements upon release must be provided at no additional cost, and the system must support unlimited users at minimum with at least six concurrent users without additional licensing fees.
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SOFTWARE FUNCTIONALITY MATRIX
Incorporated County of Los Alamos Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
RFP No. 26-40 Issued by Procurement Division: D. Rodgers
Offeror Company Name:
Solicitation No.:
Solicitation Title:
The County has identified the following software features and functionality and required technical product information. The County reserves the right to consider alternatives proposed by the Offeror that may meet the operational needs of the County.
In both Table 1 and Table 2, Offeror must respond in detail to each of the items listed; while screenshots or marketing materials may be provided for additional clarification, it is not sufficient to only refer to screenshots or marketing materials. Use additional pages if necessary.
Table 1. Product Information
Product Information Offeror Comments
Product name
Original release date of product
Current release version
Current release date
Release frequency
Planned upgrades and releases for next 6 months
Number of individual clients
Largest number of active users for one client (client name not needed)
Please include Screen Captures of the following to supplement written responses.
Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
RFP No. 26-40 Issued by Procurement Division: D. Rodgers
Public facing home page - if one exists
View of asset database structure.
User home page - what users see after they log in
Administrator's home page – what system administrators see
View of select reports
Additional screenshots that would be helpful
Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
RFP No. 26-40 Issued by Procurement Division: D. Rodgers
Table 2. Software Functionality and Technical Specifications
The following are minimum features and functionality requested by the County. For each line item, indicate if the functionality is provided as described below in the legend and provide a description of how the Solution provides the requested feature or if an alternate solution is proposed. County reserves the right to award to any Offeror whose combination of functionality or proposed alternate solutions best meets the County’s needs. Offerors should prepare to, at a minimum, present all of the features and functionalities below during their scheduled demonstrations, if selected as Finalist(s) for Step 2.
Legend:
MN = Mandatory
PR = Preferred
S = Standard functionality out-of-the-box or meets requirement fully
M = Modification required (i.e. standard script or other work-around)
T = Provided by a third-party. Name the third-party and describe Offeror’s relationship with this third-party.
C = Requires customization to the base code/API
N = Unable to currently provide this feature or requirement
Functionality: Please indicate with an X, using the legend above, how Offeror’s Software provides the following features and functionality.
MN
or
PR
S M T C N Description of Solution
GENERAL: System Requirements
Free unlimited online training resources throughout the term of an agreement.
PR
County’s preference is that, Software will have the ability to grant access to an unlimited number of users at no additional cost. Minimum number of users must be at least six (6).
Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
RFP No. 26-40 Issued by Procurement Division: D. Rodgers
Functionality: Please indicate with an X, using the legend above, how Offeror’s Software provides the following features and functionality.
MN
or
PR
S M T C N Description of Solution
Describe how users are granted access and permissions.
Offeror will provide Software enhancements free of charge whenever released, as described in Section 17.6.2 in the Scope of Services
System provides GIS access via computer, tablet or mobile device using Chrome browser with internet access without any additional fees or licensing.
Ability to perform automated updates to an Esri enterprise geodatabase either through nightly batch scripts, APIs, ArcGIS REST services, or similar methods as described in Section 17.6.4 of the Scope of Services. At a minimum, Software will have the ability to migrate Esri information databases and map layers into the Offeror’s Software, including, but not limited to the following asset information listed in Section
17.4 of the Scope of Services.
PR
Ability to assign users with limited permissions, at no additional cost, as “read-only” without the ability to edit the data contained therein.
Ability for users to create customized dashboards easily without having technical knowledge and without having to contact vendor.
System is hosted in the cloud by the vendor allowing access to users in real-time both in the office and in the field. Describe the type of
Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
RFP No. 26-40 Issued by Procurement Division: D. Rodgers
Functionality: Please indicate with an X, using the legend above, how Offeror’s Software provides the following features and functionality.
MN
or
PR
S M T C N Description of Solution system and whether it is On-Premise, Hybrid, or Hosted.
Ability for users to add multiple photos from field via tablet, laptop, or smart phone of choice (e.g., Android, IOS, Apple, Chrome, Microsoft, etc.).
User-centric design (ability for each user to customize their own screens and layouts with ability to save user custom configured settings).
Software does not require client-side installation, browser plugins (e.g. Silverlight, ActiveX), or changes to local workstation security.
Ability to store, maintain, edit, and populate forms and letters.
System must provide the ability to configure, add new fields, and the ability to immediately run reports against the new fields created without requiring technical support or knowledge of SQL, Crystal, or other similar programming languages.
MN
Software must be designed to be accessible for people with disabilities and verifiably compliant with applicable standards and laws, which may include but is not limited to, sections of Section 508 of the Rehabilitation Act of 1973, which defines standards for electronic and information technology and web-based applications and Web Content Accessibility Guidelines, which
Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
RFP No. 26-40 Issued by Procurement Division: D. Rodgers
Functionality: Please indicate with an X, using the legend above, how Offeror’s Software provides the following features and functionality.
MN
or
PR
S M T C N Description of Solution defines how to make Web content more accessible to people with disabilities.
GENERAL: Pavement Management System
Ability to track Deterioration curves, identify functional classifications & pavement types, pavement strength ratings, rehabilitation methods & costs, budget allocation and cost deferral analysis.
MN
Ability to assign and track pavement condition index (PCI)
Ability to assign and track surface distress index
(SDI)
Ability to track multi-year maintenance and rehabilitation (M&R) planning.
System must have ability to query the data set to address these fundamental questions:
How much annual funding is needed to maintain current pavement conditions?
What funding levels are required to prevent backlog growth?
How much investment is needed to achieve and sustain a target PCI over the next five years?
Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
RFP No. 26-40 Issued by Procurement Division: D. Rodgers
Functionality: Please indicate with an X, using the legend above, how Offeror’s Software provides the following features and functionality.
MN
or
PR
S M T C N Description of Solution
What happens to network performance if current funding remains unchanged?
What are the best rehabilitation strategies within the current budget?
What are the impacts to overall target PCI given different scenarios?
Search results for road segments must be shown within the database as well as a corresponding GIS map.
Ability to upload and store digital imaging from pavement survey.
PR
GENERAL: Report Management
Must have an integrated report builder to enable County staff to have the ability to create ad-hoc reports, including charts and graphs to supplement the 10-year program plan report (Section 17.2.2).
Reporting: Software needs to be able to export all reports into a CSV or XLS/XLSX file, word document, or PDF.
Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
RFP No. 26-40 Issued by Procurement Division: D. Rodgers
Functionality: Please indicate with an X, using the legend above, how Offeror’s Software provides the following features and functionality.
MN
or
PR
S M T C N Description of Solution
System must provide the ability for end users to easily create saved reports and ad-hoc reports.
System must have the ability to accept input of source data such as cumulative annual maintenance funding available (with surplus/deficit amounts carried over year to year) and line graphs to show pavement conditions over the requested time, as described in Section 17.6
MN
System should have the ability to allow users to create custom reports as needed without any additional costs with support as needed.
Additional or Optional Features and Technical Specifications
Describe any additional or optional features and technical specifications not already stated that may be relevant or offered to County. Use a separate document or utilize the Cost Proposal Worksheet if more space is needed.
Describe whether the feature is provided as part of the standard base proposal or if it is offered optionally for free or for a fee. Include all costs for these additional or optional features in the Cost Proposal using the Cost Proposal Worksheet.
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