7-RFP 08 Cost Proposal Worksheet RFP26-40.xlsx
XLSX spreadsheet 35 KB Posted
- Solicitation number
- RFP26-40
- Issued by
- Los Alamos County, New Mexico
About this file
This is a Cost Proposal Worksheet for Los Alamos County's Request for Proposals (RFP26-40) for Pavement Survey, Analysis, and Pavement Management Software. The County seeks qualified firms to perform pavement condition collection for roads and provide pavement asset management software meeting specified requirements. The project encompasses multiple survey phases: an initial survey, a second survey in Year 5, a third survey in Year 10, and an optional fourth survey approximately five years following the third survey. Each survey phase includes collection of pavement and right-of-way condition data with inventory, digital imaging, and data processing; pavement analysis with distress information; development of digital files and loading into ArcGIS; post-survey analysis including a ten-year rehabilitation program and strategy; and delivery of a final report. The contract term spans 15 years, with the worksheet structured to capture costs across this entire period.
The Cost Proposal Worksheet is divided into six sections requiring bidders to detail expenses across multiple categories: Tab 00 captures total survey fees for each survey phase; Tab 01 documents implementation and Year 1 costs including services, travel, and reimbursables; Tab 02 outlines software fees including one-time setup costs and annual subscription fees across all 15 contract years; Tab 03 itemizes services such as project initiation, implementation and management, maintenance and support, and administrative fees, plus hourly rates for professional services; Tab 04 addresses travel and reimbursables in accordance with County travel guidelines; Tab 05 details training offerings with associated costs and delivery methods; and Tab 06 requires description of proposed payment schedules for both implementation services and annual software fees. The County's preference is that reimbursable costs be incorporated into subscription and service fees, though pre-authorized direct costs may be passed through with supporting documentation.
View the file
Other files
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
00 Pavement Survey
| Los Alamos County RFP26-40 Pavement Survey, Analysis, and Pavement Management Software | Company Name: | enter company name here |
| Cost Proposal Worksheet Tab 00 - Cost Summary for Pavement Survey |
| COST CATEGORY | Initial Survey | Second Survey Year 5 | Third Survey Year 10 | Optional 4th Survey (Prior to term end, approx. 5 years following third survey) |
| Collection of pavement and right of way condition, to include Inventory, Survey, Digital Imaging, Data Processing. | ||||
| Pavement Analysis to include distress information for surface and right of way assets. Includes development of digital files and loading into ArcGIS | ||||
| Post Survey Analysis - Pavement Managent Plan and Rehabilitation Strategy to include Ten Year Rehabilitation Program | ||||
| Final Report for each Survey performed | ||||
| TOTAL SURVEY FEES | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| $ - 0 |
01 Cost Summary for Implement.
| Los Alamos County RFP26-40 Pavement Survey, Analysis, and Pavement Management Software | Company Name: | enter company name here | |||
| Cost Proposal Worksheet Tab 01 - Cost Summary for Implementation | |||||
| Please see notes below | |||||
| Cost Category | Required (as Part of the Base Proposal) | ||||
| or Optional? | Implementation/Year 1 Costs | ||||
| Additional Comments |
(Include all services summarized for Year 1 implementation, and if there is no fee, state "No Cost" here)
| Services Fees | |
| Travel & Reimbursables | |
| Training | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Total Implementation/Year 1 Costs | $ - 0 |
02 Software Fees
| Los Alamos County RFP26-40 Pavement Survey, Analysis, and Pavement Management Software | Company Name: | enter company name here | |||
| Cost Proposal Worksheet Tab 02 - Software Fees | |||||
| Please see notes below | |||||
| Describe the Module(s) or Compenent(s) | |||||
| If there is no cost, enter $0 or enter "No Cost.") | Set-up Fee | Required (as Part of the Base Proposal) | |||
| or Optional? | Quantity | ||||
| (if applicable) | Sub-total One-Time Costs | Annual Costs | Sub-total |
Annual Costs Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Total Additional Comments
| Type 1: (Describe Here) | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Type 2: (Describe Here) | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Type 3: (Describe Here) | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Type 4: (Describe Here) | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Type 5: (Describe Here) | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| $ - 0 | $ - 0 | $ - 0 | ||||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Other | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||
| Total Software Fees | $ - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | $ - 0 | $ - 0 |
03 Services
| Los Alamos County RFP26-40 Pavement Survey, Analysis, and Pavement Management Software | Company Name: | enter company name here | |||
| Cost Proposal Worksheet Tab 03 - Services | |||||
| Please see notes below | |||||
| Service Fee | |||||
| (List all services. If there is no fee, enter $0 or "No Cost.") | One-Time Cost | Sub-total |
Annual Costs Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Total Additional Comments
| Poject Initiation Meeting | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Project Implementation & Management Fees | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | ||||
| Fees - Enter Description | ||||
| Maintenance & Support | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Administrative Fees | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Hourly Rates for Professional Services for All Employee Types | ||||
| Please propose any hourly rates for future or optional services, implementations, or integrations requested by County throughout the term of an agreement. Should be entered as Not-to-Exceed Hourly Rates, not average rates. | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Other Fees (Should Inculde Fees for Updates) | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 | ||
| Fees - Enter Description | $ - 0 | $ - 0 |
04 Travel & Reimbursables
| Los Alamos County RFP26-40 Pavement Survey, Analysis, and Pavement Management Software | Company Name: | enter company name here |
| Cost Proposal Worksheet Tab 04 - Travel and Reimbursables |
| County’s preference is that all reimbursable costs for travel and direct costs be rolled into proposed subscription and service fees. However, County may consider Proposals where reimbursable or direct costs are passed through to County. Reimbursable or direct costs, including travel or training materials purchased by Offeror in the performance of Services under the Contract, that have been pre-authorized by the County, may be billed at actual cost to the County with a copy of the invoice from Offeror’s supplier, and with any proposed administrative invoice processing fee. | |||
| Please see notes below | |||
| Reimbursable Costs | Enter Response Here | County's Travel Guidelines | |
| Travel | Describe how travel fees would be charged to County upon County request and approval and affirm that Offeror can adhere to County's Travel guidelines unless otherwise proposed and agreed to by County. | If Offeror’s travel costs are proposed as direct reimbursable costs, copies of all travel expenses must accompany invoices submitted to County and shall only include the following: |
1. The most economical means of transportation shall be used, commercial airlines coach fare rates;
2. Business-related tolls and parking fees;
3. Rental car, taxi service or shuttle services;
4. Mileage shall be reimbursed at the standard mileage rate for business miles driven as established from time to time by the Internal Revenue Service;
5. Hotel or motel lodging;
6. Meals, per Los Alamos County Travel Policy, currently $60.00 per diem daily;
7. Internet connectivity charges;
8. Any other reasonable costs directly associated with conducting business with County.
9. If reimbursement for lodging or airfare is sought and no receipt is furnished by Contractor showing the actual cost, the travel expense shall be deemed unreasonable and un-reimbursable.
Travel Expenses not allowed are as follows:
1. Entertainment; in-room movies, games, etc. and
2. Alcoholic beverages, mini bar refreshments or tobacco products.
| Materials | Describe how costs for materials, if any, would be charged to County. |
| Other | Describe any other direct reimbursable costs and how they would be charged to County. |
| Other | |
| Other | |
| Other | |
| Other | |
| Other |
05 Training
| Los Alamos County RFP26-40 Pavement Survey, Analysis, and Pavement Management Software | Company Name: | enter company name here | ||
| Cost Proposal Worksheet Tab 05 - Training | ||||
| Please see notes below | ||||
| List Training(s) Offered | ||||
| (List all trainings. If there is no fee, enter $0 or "No Cost.") | Cost Per Session |
For each Training Offered for Each Year of the Agreement Term Proposed
| Description of Training and Outcomes | Can Training be Recorded for Future Viewing Throughout the Term of the Agreement? | |||||||||||||||||||
| YES OR NO? | Format | |||||||||||||||||||
| (Remote or Onsite) | Training During Implementation/ Year 1 Only - | |||||||||||||||||||
| Note whether it is included in other costs for Implementation or optional | If onsite, would travel costs be included in the total cost or charged separtely as a reimbursable cost? | Max # of Attendees allowed per session | If Remote Training, would County or Contractor be responsible for setting up the training? | Length of Training per Session(s) using Hours not Days | Total # of Sessions Offered (Enter "Upon County Request") if there is no limit to the number of sessions offered. | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | Year 9 | Year 10 | Year 11 | Year 12 | Year 13 | Year 14 | Year 15 |
| Training During Implementation During Year 1 | |
| Training 1 | |
| Training 2 | |
| Training 3 | |
| Training 4 | |
| Training 5 | |
| Training 6 | |
| Training 7 | |
| Training 8 | |
| Training Post Project Implementation - After Go-Live | |
| Training 1 | |
| Training 2 | |
| Training 3 | |
| Training 4 | |
| Training 5 | |
| Training 6 | |
| Training 7 | |
| Training 8 | |
| Other Training Fees | |
| Other | |
| Other | |
| Other | |
| Other | |
| Other | |
| Online On-Demand Libraries and Resouces | Describe Online On-Demand Libraries and Resources Offered |
| For online on-demand training libraries and resources that may be available to County throughout the Term of an Agreement, describe how access to the on-line training resources would be granted, if there is a limited number of County users who would have access to the online resources, and any associated costs for each year of the Agreement term proposed (up to 15 years). |
06 Payment Schedule
| Los Alamos County RFP26-40 Pavement Survey, Analysis, and Pavement Management Software | Company Name: | enter company name here | |
| Cost Proposal Worksheet Tab 06 - Payment Schedule | |||
| Please see notes below | |||
| Proposed Required Payment Schedule for Project Implementation Services | |||
| RESPONSE |
| Describe how and when all fees will be charged to County both during implementation and after Go-Live with the understanding that County cannot pay in advance for services not actually provided. For example, will Offeror bill monthly during implementation based on completed Phase Milestones and Deliverables or invoice once upon project completion? Describe the amounts or percentages for proposed billing for each milestone or deliverable. These should match the implementation milestones and deliverables proposed. | |
| Proposed Payment Schedule for Annual Software Fees | RESPONSE |
Describe how Software fees would be billed to County both during project implementation and after Go Live. (e.g. Monthly or Annually upon the anniversary of County's final system acceptance.)
File details come from the government source that posted it. Updated .