Pavement Management System

The City of Orlando is seeking a qualified consultant to implement a comprehensive Pavement Management System through Request for Proposal (RFP25-0180), covering approximately 1,050 lane miles and 55 centerline miles of brick surface streets. The primary objective is to replace the current PAVER program from the American Public Works Association by collecting detailed pavement surface condition data and developing a robust management system. Key deliverables include determining Pavement Condition Index (PCI) values, measuring road segment dimensions, creating a GIS-compatible database, and developing multi-year pavement rehabilitation programs. The project is structured as a six-month contract, with five months dedicated to initial inspection and data gathering, and one month for final result compilation. Proposals will be evaluated across four critical criteria: Operating Plan (48 points), Experience of Proposer and Assigned Management Team (25 points), Veteran Business Enterprise participation (2 points), and Price Proposal (25 points). Electronic submissions are required through the City's e-Procurement Portal by July 10, 2025, at 2:00 pm, with an Advisory Committee scheduled to review and rank submissions.

The procurement opportunity includes specific provisions for Veteran Business Enterprise (VBE) participation, with 2 points allocated in the evaluation criteria to encourage minority and veteran-owned business involvement. The contract includes living wage requirements mandating a minimum of $15.00 per hour for covered service contractors. Bidders must demonstrate comprehensive insurance coverage, including Workers' Compensation, Comprehensive Automobile Liability, and Commercial General Liability, with specific requirements detailed in the contract documents. Liquidated damages of $250 per calendar day will be assessed for project delays, and the contract will be governed by Florida law and resolved through the City's Procurement Code. While no specific budget range is explicitly stated, the comprehensive nature of the project suggests a significant investment in infrastructure management. The contract includes provisions for potential contract adjustments through an Extra Work provision, allowing flexibility in project scope and potential additional compensation based on specific requirements that may emerge during the project implementation.