Parking Management System

Pinellas County Parks and Conservation Resources (PCR) is seeking a comprehensive Parking Management System through a Request for Proposal (RFP) to replace their current parking enforcement solution. The procurement will cover a fully integrated system managing over 5,400 parking spaces across parks and boat ramps, requiring cloud-based software, mobile payment capabilities, citation management, digital permits, and license plate recognition. Key deliverables include handheld ticketing devices, wireless Bluetooth printers, in-vehicle computers with ALPR capabilities, a customer-facing web portal, and a back-office database with robust analytical tools. The system must provide an online payment portal, interactive voice response (IVR) system for citation management, and demonstrate strict data privacy and security controls. Evaluation criteria will be weighted as follows: qualifications (35%), approach (30%), statement of work (25%), and compensation (10%). The proposal submission deadline is July 1, 2025, at 3:00 pm, with a non-mandatory pre-conference meeting scheduled for June 5, 2025, via Microsoft Teams. The contract will be for an initial 60-month period, with options to extend for two additional 12-month periods.

The RFP includes specific compliance requirements, including a Human Trafficking Affidavit and a Foreign Country of Concern Affidavit, which restrict participation from vendors associated with certain designated countries. Contractors must certify they are not owned or controlled by entities from countries like China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria. The current parking infrastructure includes Flowbird pay stations, ParkMobile, and Text to Pay services, so vendors must demonstrate ability to integrate with existing systems. The project requires data migration, performance measure integration, and comprehensive reporting capabilities. The total expenditure is capped at $450,000 for the 60-month contract period, with annual expenditures not to exceed $90,000 without a written amendment. Previous bid submissions from vendors like UPP Global and Parksol USA LLC ranged from $220,380 to $2,059,955, with the county estimating a budget of approximately $440,000-$450,000. The system must process approximately 12,620 citations annually and provide capabilities for coordinating registration holds on unpaid citations through the Florida Department of Highway Safety and Motor Vehicles.