Paper & Cleaning Bid

West Hartford Public Schools Nutrition Services is issuing a Request for Proposal (RFP) for the procurement and delivery of paper and cleaning supplies to support school nutrition operations during the 2026-2027 academic year. The solicitation covers delivery to 16 school locations across West Hartford, Connecticut, including elementary schools, middle schools, and high schools, with bi-weekly delivery schedules required and emergency service as needed. Bidders must submit complete proposals by May 29, 2026 at 3:00 PM EDT, with the contract period running from August 15, 2026 through August 15, 2027. All bid documents, specifications, pricing requirements, and proposal forms are available through the Connecticut State Contracting Portal (CTsource), and vendors may schedule site visits by appointment through the Nutrition Services Purchasing Department by contacting the Director of Nutrition Services or Administrative Assistant. Vendors must demonstrate current Safety Data Sheets for chemical products, comply with domestic sourcing requirements under the William F. Goodling Nutrition Reauthorization Act of 1998, and maintain insurance coverage with minimum limits of $1,000,000 Commercial General Liability and $1,000,000 Automobile Liability. Pricing must remain constant throughout the contract period with invoices reflecting exact bid prices, deliveries must be completed by 1:00 PM at designated locations, and vendors may offer cash discounts for payment on or before the 15th of the following month. All vendors are responsible for delivery errors and must retrieve and credit incorrect items within a reasonable timeframe.

The RFP is open to all qualified vendors without designated set-asides or restrictions specific to disadvantaged enterprises, though all bidders must submit required certifications including Affirmative Action and Equal Opportunity compliance, debarment certification, non-collusive bid statements, and proof of insurance. No incumbent vendor information or estimated contract value has been disclosed in the solicitation materials. The Board of Education reserves the right to reject any or all bids and will make award decisions at its discretion, with the contract eligible for renewal for up to two additional one-year terms upon mutual agreement between the parties. The contract includes a 60-day termination clause for cause by either party, providing flexibility in the vendor relationship. Inquiries regarding the solicitation should be directed to Lisa Farrah at West Hartford Nutrition Services, 50 South Main Street, West Hartford, CT 06107, by telephone at 860-561-1679 or fax at 860-561-1921.