WHPaperClean26-27_May_25_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by West Hartford Public Schools Nutrition Services in Connecticut for the procurement and delivery of paper and cleaning supplies during the 2026-2027 school year. The solicitation seeks proposals for bi-weekly delivery of paper and cleaning products to 16 school locations across West Hartford, with emergency service available as needed. Proposals must be submitted by May 29, 2026 at 3:00 PM EDT, and the contract period will run from August 15, 2026 through August 15, 2027. Vendors are encouraged to schedule site visits by appointment through the Nutrition Services Purchasing Department. The contract is eligible for renewal for up to two additional one-year terms upon mutual agreement between the parties. All deliveries must be completed by 1:00 PM at designated locations, and vendors are responsible for addressing delivery errors and retrieving incorrect items within a reasonable timeframe.

Pricing must remain constant throughout the contract period with invoices reflecting exact bid prices, and vendors may offer cash discounts for payment on or before the 15th of the following month. There are no designated set-asides or restrictions specific to disadvantaged enterprises. No incumbent vendor information or estimated contract value has been disclosed. All bidders must submit required certifications including Affirmative Action and Equal Opportunity compliance, debarment certification, non-collusive bid statements, and proof of insurance with minimum limits of $1,000,000 Commercial General Liability and $1,000,000 Automobile Liability. Vendors must provide current Safety Data Sheets for chemical products and comply with domestic sourcing requirements under the William F. Goodling Nutrition Reauthorization Act of 1998. The contract includes a 60-day termination clause for cause by either party. All qualified vendors are eligible to respond, and the Board of Education reserves the right to reject any or all bids.