WHPaperClean26-27_Apr_27_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by West Hartford Public Schools Nutrition Services in Connecticut for the procurement and delivery of paper and cleaning supplies during the 2026-2027 school year. The solicitation seeks qualified vendors to deliver paper and cleaning products to 16 school locations across West Hartford on a bi-weekly schedule, with emergency service capabilities as needed. The RFP was released on April 23, 2026, with proposals due by May 29, 2026 at 3:00 PM EDT. Vendors are encouraged to schedule site visits by appointment through the Nutrition Services Purchasing Department. The contract period runs from August 15, 2026 through August 15, 2027, with eligibility for renewal for up to two additional one-year terms upon mutual agreement. All required bid documents, specifications, and pricing forms are available through the Connecticut State Contracting Portal (CTsource), with inquiries directed to Lisa Farrah at 860-561-1679.

Pricing must remain constant throughout the contract period with invoices reflecting exact bid prices, and vendors may offer cash discounts for payment on or before the 15th of the following month. No estimated contract value or incumbent vendor information has been disclosed. All vendors, without designated set-asides or disadvantaged enterprise restrictions, must submit required certifications including Affirmative Action and Equal Opportunity compliance, debarment certification, non-collusive bid statements, and proof of insurance with minimum coverage of $1,000,000 Commercial General Liability and $1,000,000 Automobile Liability. Vendors must provide current Safety Data Sheets for chemical products and comply with domestic sourcing requirements under the William F. Goodling Nutrition Reauthorization Act of 1998. Deliveries must be completed by 1:00 PM at designated locations, with vendors responsible for delivery errors and required to retrieve and credit incorrect items within a reasonable timeframe. The Board of Education reserves the right to reject any or all bids, and the contract includes a 60-day termination clause for cause by either party.