WHPaperClean26-27_Jun_1_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by West Hartford Public Schools Nutrition Services for the procurement and delivery of paper and cleaning supplies during the 2026-2027 school year. The solicitation covers delivery to 16 school locations across West Hartford, Connecticut, with bi-weekly delivery schedules required and emergency service as needed. Proposals must be submitted by May 29, 2026 at 3:00 PM EDT, with the contract period running from August 15, 2026 through August 15, 2027. Vendors may schedule site visits by appointment through the Nutrition Services Purchasing Department by contacting Lisa Farrah, Director of Nutrition Services, at 860-561-1679. The Board of Education reserves the right to reject any or all bids and will make award decisions at its discretion. The contract is eligible for renewal for up to two additional one-year terms upon mutual agreement between the parties, and includes a 60-day termination clause for cause by either party.

Pricing must remain constant throughout the contract period with invoices reflecting exact bid prices, and vendors may offer cash discounts for payment on or before the 15th of the following month. All deliveries must be completed by 1:00 PM at designated locations, and vendors are responsible for delivery errors with retrieval and credit of incorrect items required within a reasonable timeframe. Bidders must submit current Safety Data Sheets for chemical products, comply with domestic sourcing requirements under the William F. Goodling Nutrition Reauthorization Act of 1998, and maintain insurance coverage with minimum limits of $1,000,000 Commercial General Liability and $1,000,000 Automobile Liability. The RFP is open to all qualified vendors without designated set-asides or restrictions specific to disadvantaged enterprises. All bidders must submit required certifications including Affirmative Action and Equal Opportunity compliance, debarment certification, non-collusive bid statements, and proof of insurance. No incumbent vendor information or estimated contract value has been disclosed in the solicitation materials.