Packaging of food and personal care items for RE-sale

The County of Orange, Sheriff-Coroner is soliciting competitive bids for packaging of food and personal care items designated for re-sale to inmates through commissary operations (IFB #060-3002205-MB). This procurement encompasses packaging and bundling services for twenty line items, including shrink wrapping, stapling, banding, barcode labeling, and assembly of specialized kits such as Welfare Kits, Medical Kits, Restricted Kits, and Detention and Intake Kits. Qualified bidders must possess a valid California State Contractor's License, DUNS number, and Unique Entity Identifier (UEI) number prior to contract award and must provide three references from prior clients, proof of insurance with additional insured endorsements, and certifications regarding debarment status. The contractor will be responsible for pickup and delivery of bulk stock Monday through Friday between 7:00 a.m. and 3:00 p.m. PST, with all packaging completed and returned within ten working days of receipt. Electronic bids must be submitted through the County's online procurement portal at https://procurement.opengov.com/portal/ocgov by February 27, 2026, at 4:00 p.m. PST, with bids remaining valid for 365 days following the solicitation closing date. Contract award will be based on the lowest responsive, responsible bid, and bidders must submit firm, fixed pricing for each line item separately; the County will not accept "all-or-none" bids unless determined to be in the County's best interest. The contractor must guarantee pricing equal to or less than prices offered to other local, state, or federal government entities, maintain adequate stock of packing materials, provide volume discounts when applicable, and cannot require minimum order quantities or costs.

The County offers a five percent price preference for bidders certified as either Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE), with an eight percent preference for businesses certified as both, up to a maximum deduction of $100,000. The awarded contract will be a firm fixed-fee arrangement with an initial term of three calendar years effective May 21, 2026, with two optional two-year renewal periods subject to mutual written agreement and County Board of Supervisors approval. No price increases are permitted during the first contract year, and any subsequent increases require documented proof of cost increases with 30 days' advance written notice, while all price decreases automatically extend to the County. The contractor must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Employers Liability ($1,000,000 per accident). Payment will be made in arrears within 30 days of invoice receipt and verification by the County. The contract includes provisions for cooperative usage by all County of Orange departments and other eligible governmental and non-profit entities, with a 2 percent administrative rebate on total sales from subordinate contracts payable quarterly to the County through a third-party administrator. No specific award value or budget range is listed in the solicitation documents.