Monthly_Averages_for_Each_Bundle.pdf

Monthly Averages for Each Bundle is a supporting document for the County of Orange, Sheriff-Coroner's competitive solicitation for packaging of food and personal care items designated for commissary re-sale to inmates (IFB #060-3002205-MB). The procurement encompasses packaging and bundling services for twenty line items, including shrink wrapping, stapling, banding, barcode labeling, and assembly of specialized kits such as Welfare Kits, Medical Kits, Restricted Kits, and Detention and Intake Kits. The contractor will be responsible for pickup and delivery of bulk stock Monday through Friday between 7:00 a.m. and 3:00 p.m. PST, with all packaging completed and returned within ten working days of receipt. Electronic bids must be submitted through the County's online procurement portal by February 27, 2026, at 4:00 p.m. PST. The awarded contract will be a firm fixed-fee arrangement with an initial term of three calendar years effective May 21, 2026, with two optional two-year renewal periods subject to mutual written agreement and County Board of Supervisors approval.

Bidders must submit firm, fixed pricing for each line item separately, and the County will not accept "all-or-none" bids unless determined to be in the County's best interest. No price increases are permitted during the first contract year, and subsequent increases require documented proof of cost increases with 30 days' advance written notice. The County offers a five percent price preference for bidders certified as either Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE), with an eight percent preference for businesses certified as both, up to a maximum deduction of $100,000. Qualified bidders must possess a valid California State Contractor's License, DUNS number, and Unique Entity Identifier (UEI) number prior to contract award and must provide three references, proof of insurance with additional insured endorsements, and certifications regarding debarment status. Payment will be made in arrears within 30 days of invoice receipt and verification by the County. The contract includes provisions for cooperative usage by all County of Orange departments and other eligible governmental and non-profit entities, with a 2 percent administrative rebate on total sales from subordinate contracts payable quarterly to the County through a third-party administrator.