Sample_Pictures_of_Packaging.pdf

This is a solicitation document for packaging and bundling services issued by the County of Orange, Sheriff-Coroner in California (IFB #060-3002205-MB). The County seeks qualified vendors to provide packaging, shrink wrapping, stapling, banding, barcode labeling, and assembly services for twenty line items of food and personal care products designated for inmate commissary re-sale, including specialized kits such as Welfare Kits, Medical Kits, Restricted Kits, and Detention and Intake Kits. The contractor must perform pickup and delivery of bulk stock Monday through Friday between 7:00 a.m. and 3:00 p.m. PST, with all packaging completed and returned within ten working days of receipt. Electronic bids must be submitted through the County's online procurement portal at https://procurement.opengov.com/portal/ocgov by February 27, 2026, at 4:00 p.m. PST. The contract will be awarded based on the lowest responsive, responsible bid and will have an initial three-year term effective May 21, 2026, with two optional two-year renewal periods subject to mutual written agreement and County Board of Supervisors approval.

Bidders must submit firm, fixed pricing for each line item separately and are encouraged to provide volume discounts; the County will not accept "all-or-none" bids unless deemed in its best interest. The County offers a five percent price preference for Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) certified bidders, and an eight percent preference for businesses certified as both, up to a maximum deduction of $100,000. No price increases are permitted during the first contract year; subsequent increases require documented proof of cost increases with 30 days' advance written notice, while all price decreases automatically extend to the County. Qualified bidders must possess a valid California State Contractor's License, DUNS number, and Unique Entity Identifier (UEI) number prior to contract award and must provide three references, proof of insurance with additional insured endorsements, and debarment certifications. The contractor must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Employers Liability ($1,000,000 per accident). Payment will be made in arrears within 30 days of invoice receipt and verification. The contract includes cooperative usage provisions for all County of Orange departments and other eligible governmental and non-profit entities, with a two percent administrative rebate on total sales from subordinate contracts payable quarterly to the County. No specific award value or budget range is listed in the solicitation documents.