Quantity_Needed_for_Each_Bundle.pdf

This document is a quantity specification file for the County of Orange, Sheriff-Coroner's procurement of packaging and bundling services for food and personal care items designated for inmate commissary re-sale (IFB #060-3002205-MB). The solicitation encompasses twenty line items requiring various packaging services including shrink wrapping, stapling, banding, barcode labeling, and assembly of specialized kits such as Welfare Kits, Medical Kits, Restricted Kits, and Detention and Intake Kits. The contractor must provide pickup and delivery services Monday through Friday between 7:00 a.m. and 3:00 p.m. PST, with all packaging completed and returned within ten working days of receipt. Electronic bids must be submitted through the County's online procurement portal by February 27, 2026, at 4:00 p.m. PST. The awarded contract will be a firm fixed-fee arrangement with an initial term of three calendar years effective May 21, 2026, with two optional two-year renewal periods subject to mutual written agreement and County Board of Supervisors approval.

Pricing must be submitted as firm, fixed quotes for each line item separately; the County will not accept "all-or-none" bids unless determined to be in its best interest. The County offers a five percent price preference for Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) certified bidders, with an eight percent preference for businesses certified as both, up to a maximum deduction of $100,000. No price increases are permitted during the first contract year; subsequent increases require documented proof of cost increases with 30 days' advance written notice, while all price decreases automatically extend to the County. The contractor must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Employers Liability ($1,000,000 per accident). Qualified bidders must possess a valid California State Contractor's License, DUNS number, and Unique Entity Identifier (UEI) number prior to contract award, along with three client references and proof of insurance with additional insured endorsements. Payment will be made in arrears within 30 days of invoice receipt and verification by the County.