Organ and Tissue Donor Registry and Education Program

The State of Florida, Agency for Health Care Administration, is requesting proposals to develop and operate a web-based organ and tissue donor registry coupled with a public education initiative under RFP 015-25/26, with responses due August 10, 2026 at 2:00 p.m. and questions due July 7, 2026 at 2:00 p.m. Priority consideration is given to existing nonprofit organizations based within Florida and respondents with expertise in organ and tissue donation, procurement organization partnerships, and statewide donor education campaigns per Florida Statute 765.5155(2).

The scope includes designing and maintaining a consumer-focused website providing transparency regarding organ and tissue donation services, costs, and quality of care; developing and executing a statewide public education initiative; establishing monitoring, reporting, and complaint procedures; implementing quality assurance systems; and maintaining systems security and confidentiality protocols. Implementation must be completed within three months of contract execution. Respondents must submit twelve Submission Requirement Components covering executive summary, organizational background, staffing, monitoring and reports, complaints procedures, quality assurance, implementation plan, educational initiatives, detailed budgets for implementation and operations/maintenance, information technology infrastructure, systems security and confidentiality, and cyber security ratings (RiskRecon by Mastercard, with "A" rating earning 5 points, "B" earning 4 points, "C" earning 3 points, and "D" or "F" earning 0 points). Evaluation allocates 65 raw points to organizational background with priority to Florida-based nonprofits and organ and tissue donation community representatives, 25 points to IT infrastructure, 20 points each to staffing, quality assurance, and systems security, 25 points to monitoring and reports, 20 points to educational initiatives, 15 points to implementation plan, 10 points each to budget review and complaints procedures, and 5 points to cyber security rating.

The estimated contract value is $702,000 over five years (October 1, 2026 through September 30, 2031), comprising $342,000 in implementation costs and $72,000 annual operations and maintenance costs. A three-year renewal option is available subject to performance and available funds. A proposal guarantee of $70,200 and a 10 percent annual performance bond are required. Costs are paid from the Health Care Trust Fund; the contractor may also receive and use voluntary contributions. The anticipated Notice of Intent to Award is September 8, 2026. Responses must include two verifiable non-agency client references for similar work and certifications addressing conflicts of interest, non-collusion, drug-free workplace, E-Verify compliance, and scrutinized company lists. Performance occurs within the State of Florida and United States borders.