On-Site Gasoline and Diesel Fuel for Business Operations and Facilities

Stephen F. Austin State University, a member of The University of Texas System, is seeking a vendor to provide on-site gasoline and diesel fuel services for its business operations and facilities through a Request for Proposal (RFP). The procurement involves supplying and maintaining two 500-gallon fuel tanks - one for non-ethanol gasoline and one for red-dyed diesel - located at the Grounds and Transportation building, complete with associated equipment like pumps, filters, and gauges. A mandatory pre-proposal meeting and site visit is scheduled for May 23, 2025, at 1:30 PM, with proposals due by 5:00 PM on June 17, 2025. The initial contract term will commence in August 2025 for one year, with potential for three additional one-year renewals. Evaluation criteria will be weighted 45% on financial proposal, 45% on qualifications and experience, 5% on past relationship with the university, and 5% on references. Vendors must demonstrate reliable fuel delivery capabilities, emergency responsiveness, and proactive communication about potential fuel supply issues.

The RFP includes a HUB (Historically Underutilized Businesses) subcontracting goal of 26% for other services, requiring respondents to submit a detailed HUB subcontracting plan. Potential vendors will need to provide comprehensive financial statements, references, and prove their ability to consistently supply fuel, especially during emergencies. The university's previous fuel expenditures provide context for potential contract value, with spending of $48,322.71 in FY24, $37,923.48 in FY23, and $29,631.03 in FY22. The financial proposal must include quotes for monthly tank rental rates, fuel prices per gallon, and potential tank enclosure building costs. While no specific incumbent vendor is mentioned, the RFP indicates the university is seeking a vendor with substantial experience in fuel supply and tank management, capable of meeting the specific operational needs of Stephen F. Austin State University's transportation and facilities operations.