On Demand Coaching, Mediation and Team Building Facilitation Services

The Alameda County Water District, a California Special District serving over 348,000 residents in Fremont, Newark, and Union City, is soliciting proposals for on-demand coaching, mediation, and team-building facilitation services through Request for Proposals (RFP 25/26-13). The District seeks qualified firms to provide executive and leadership coaching, performance and professional development coaching, change management support, confidential mediation services, and customized team-building workshops that may be delivered virtually or in person to support leadership effectiveness, employee engagement, collaboration, and workplace conflict resolution. Proposers must demonstrate a minimum of five years of experience providing similar services and preferably possess public sector and water utility agency experience. The evaluation criteria allocate 35 points for methodology and approach, 40 points for qualifications and experience, and 25 points for cost, with the lowest-priced proposal receiving maximum cost points and others receiving proportional points based on cost relationships to the lowest bid. A non-mandatory pre-proposal meeting is scheduled for February 17, 2026, at 1:00 PM PST via Microsoft Teams, written questions must be submitted by February 24, 2026, at 3:00 PM PST, and proposals are due by March 10, 2026, at 3:00 PM PST via the District's E-Procurement System (Bonfire Hub). Consultant interviews are tentatively scheduled for April 1-3, 2026, with an anticipated award date in May 2026. The contract term is two years with three optional one-year renewal periods at the District's sole discretion.

Proposers must submit detailed cost proposals with clearly itemized hourly rates, daily rates, retainer models, or bundled packages, including all direct and indirect costs, travel, and expenses, along with signed forms, evidence of insurance, and acknowledgment of any addenda. All proposals must be submitted electronically only via the District's E-Procurement System with no hard copies accepted. Consultants must maintain Professional Liability insurance with limits of at least $1,000,000 per occurrence or claim and $2,000,000 policy aggregate, Commercial General Liability insurance of at least $2,000,000 per occurrence, Workers' Compensation insurance with statutory limits, and Automobile Liability coverage of $1,000,000. The District intends to award multiple agreements to the highest-ranked proposers, though no specific budget range or award value is listed in the solicitation. There are no specific set-asides, incumbent preferences, or funding source restrictions mentioned, and no current incumbent vendors or existing technology integration requirements are identified.