NPDES MS4 SCM Compliance Software Solution

The City of Charlotte, North Carolina, has issued Request for Proposals #FY26-RFP-07 for an NPDES MS4 SCM Compliance Software Solution to support stormwater management permit requirements. The procurement seeks a cloud-hosted software solution designed to track and manage annual inspections for Stormwater Control Measures (SCMs), with specific capabilities including geospatial tracking, property owner contact management, third-party inspection report processing, enforcement tracking, and permit-compliant reporting. Key deliverables include a comprehensive software system with interfaces for map importation, data migration, and configuration to meet the city's operational workflows. The proposal requires a six-year contract with potential annual renewals, and vendors must demonstrate the ability to integrate with the city's existing technology infrastructure while maintaining a service-oriented architecture with minimal customization. Proposal submissions are due on October 23, 2025, at 2:00 p.m., with a non-mandatory virtual pre-proposal conference scheduled for October 3, 2025. Evaluation criteria will focus on vendor qualifications, experience, cost-effectiveness, and acceptance of contract terms, with potential interviews and demonstrations as part of the selection process.

The City of Charlotte has implemented a Business Inclusion program that encourages participation from Minority/Women/Small Business Enterprises (MWSBE), requiring bidders to complete a MWSBE Utilization form detailing their inclusion strategies for Small Business Enterprises (SBE), Minority-owned Business Enterprises (MBE), and Woman-owned Business Enterprises (WBE). Proposers must demonstrate outreach efforts and potential subcontractor inclusion, with the city seeking to promote diversity in its contracting process. The technology solution must comply with the city's comprehensive hardware and software requirements, which include specific standards for networking, server hardware, operating systems, and security protocols from preferred vendors like Cisco, Dell, Microsoft, and VMware. While a specific budget range is not explicitly stated, the pricing structure indicates a firm fixed price for six years, with milestone-based payments distributed across project implementation phases. The contract includes provisions for cloud services with a 99.9% uptime guarantee, maintenance and support, and the option for five additional one-year maintenance extensions.