RFP NO. 26-17 Disaster Recovery Consulting Services

The City of Huntsville, Texas is issuing Request for Proposal No. 26-17 for Disaster Recovery Consulting Services through a pre-positioned solicitation mechanism. The procurement seeks to establish vendor contracts to provide technical and professional services supporting the City's responsibilities under the FEMA Public Assistance program and other federal, state, and non-federal disaster recovery and grant initiatives. The scope of work encompasses grants management and administration, project management, disaster recovery support, preliminary damage assessments, FEMA project formulation, hazard mitigation planning, insurance optimization, and compliance with federal regulations including the Stafford Act and Davis-Bacon requirements. Selected vendors must be available within 24-48 hours following a declared disaster. Responses are due by 2:00 P.M. Central Time on June 15, 2026, with public opening scheduled immediately thereafter; interviews with selected vendors are anticipated for June 17-18, 2026, and award preparation is planned for July 2026. Evaluation criteria allocate 100 points across six categories: Vendor Qualifications & Understanding of Needs (15 points), Capacity, Availability & Personnel (10 points), Technical Approach & Methodology (25 points), Previous Work Performance (25 points), Compliance with Federal, State, and Local Requirements (15 points), and Cost (10 points). Vendors must provide fully burdened hourly rates for specified labor categories with profit as a separately identifiable negotiable element, and responses must include five copies (one unbound original and one searchable PDF on USB drive).

The RFP does not specify set-aside designations or restrictions on respondent eligibility based on organization type or disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the procurement documents. The City reserves the right to award to multiple providers or a single provider and may reject any or all proposals. Selected vendors must maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Professional Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and Commercial Automobile Liability of $300,000 per occurrence. The initial contract term runs from award through September 30, 2026, with four optional one-year renewal periods extending through September 30, 2030. All procurements will comply with 2 CFR Part 200 requirements for FEMA-funded projects, with task orders issued by the City specifying scope, duration, and payment terms prior to work commencement. No specific award value or budget range is disclosed in the available documentation.