RFP NO. 26-15 Street Asphaltic Paving, Milling, and Restriping Services

The City of Huntsville, Texas, issued Request for Proposal No. 26-15 for street asphaltic paving, milling, and restriping services on March 25, 2026, with sealed proposals due April 14, 2026, at 2:00 p.m. Central Time. The procurement encompasses approximately 61,262 square yards of full-width milling and 2-inch hot mix asphalt concrete (HMAC) overlay, approximately 18,835 square yards of 1.5-inch HMAC overlays, rehabilitation work involving lime fly ash stabilization, and restriping of multiple streets and parking areas throughout the city. Contractors must submit pricing on a per-square-yard basis for milling and filling, finished and laid in place, with separate unit pricing for additional unnamed streets that may be added during the contract period. All costs must be clearly itemized and inclusive of materials, labor, equipment, traffic control, permitting, and any outsourced or subcontracted work. Key deadlines include a mandatory site visit on March 31, 2026, at 10:30 a.m., with questions due by April 2, 2026, and a final addendum issued by April 6, 2026. The evaluation committee will review proposals April 21-23, 2026, with potential interviews or presentations occurring April 28-30, 2026, followed by award preparation in April/May 2026. Required qualifications include the ability to maintain a minimum 365-day warranty on all work, achieve 95 percent maximum laboratory density compaction per specifications, and comply with liquidated damages of $2,000 per calendar day for single-award projects not completed within 90 calendar days plus ten weather days, or $300 per day per street segment for multi-award projects with a five-day completion requirement plus one weather day. Project initiation must commence immediately upon City Council approval, with the initiation phase completed by May 18, 2026, planning phase by May 26, 2026, and the entire project by September 20, 2026.

The RFP does not specify set-aside designations or restrictions limiting participation to particular types of organizations or disadvantaged enterprises based on the provided documentation. No incumbent vendors or current contractors are identified in the solicitation materials. All bidders must submit a bid bond equal to 10 percent of the bid amount, along with performance and payment bonds for the full estimated contract amount within ten business days of award. Insurance requirements mandate Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, plus Commercial Automobile Liability of $300,000 per occurrence with the City listed as additional insured. The anticipated project budget is $1.275 million, subject to revision by City Council approval. The City reserves the right to award to a single provider or multiple providers, reject all proposals, or rebid if fewer than three responses are received.