ESBD_498370_1773957308789_RFP NO. 26-15 Street Asphaltic Paving, Milling, and Restriping Services.pdf

RFQ # 26-15 Page 1 of 32 Firm Name:____________________________________________ Initials:________

REQUEST FOR PROPOSAL (RFP) NO. 26-15

“Street Asphaltic Paving, Milling, and Restriping Services”

Table of Contents Tentative Schedule of Events

Introduction

General Instructions

Proposals Responses

Information

Award

Termination of Agreement

Special Terms & Conditions

Preparation of Proposal

Written Modification

Qualification of Responders

Change Orders

Addenda & Interpretations

Laws and Regulations

Bid Bond

Payment and Performance Bond

Bond Information

Obligation of Responder

Alternate Items

Bid Tabulation

Project Information

Summary and Background

Scope of Work

Project Timeline

Budget

Submittal Requirements

City of Huntsville 448 State Highway 75 N Huntsville, Texas 77320 Lucy Gonzalez Phone: 936-291-5495 E-mail: purchasing@huntsvilletx.gov

Sealed solicitations shall be received no later than:

2:00 P.M., Central Time April 14, 2026

MARK ENVELOPE: “Solicitation Packet 26-15”

ALL PAGES MUST BE INITIALED AND

RETURNED, IF NOT BID MAY BE REJECTED.

RETURN SEALED RFP:

City of Huntsville City Secretary 448 State Highway 75 N Huntsville, Texas 77320

RFQ # 26-15 Page 2 of 32 Firm Name:____________________________________________ Initials:________

Proposal Evaluation Criteria

Proposal Format

Warranties

Liquidated Damages

Payment Draws

Price Table

Insurance Requirements

Safety Standards & Accident Prevention

Required Forms

Conflict of Interest

Certificate of Interested Parties Form 1295

Israel Verification Form

Iran, Sudan and Foreign Terrorist Organizations Verification Form

Firearm Verification Form

Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification

Form

Critical Infrastructure Verification Form

Texas Public Information Act Verification Form

References

Non-Collusion Affidavit

Bid Term & Conditions

No-Bid Statement

Responders Information

Tentative Schedule of Events

• March 19, 2026 – Release Solicitation

• March 21 and March 28, 2026 – Legal Advertisement

• March 31, 2026, 10:30 A.M. – Mandatory Site Visit

• April 2, 2026 – Questions Due to Purchasing Department

• April 6, 2026 – Final Addendum Issued

• April 14, 2026, 2:00 P.M. – Public Solicitation Opening

• April 21-23, 2026 – Evaluation Committee Review

• April 28-30, 2026 – Interviews / Presentations (if requested)

• April/May 2026 – Award Preparation

Introduction The City of Huntsville is accepting solicitations for firms interested in providing street asphaltic paving, milling, and restriping services to include labor and materials in accordance with Local Government Code

Chapter 252. The City of Huntsville is aware of the time and effort you expend in preparing and submitting bids and proposals to the City. Please let us know of any solicitation requirement(s) which are causing you difficulty in responding. We want to make the process as easy and painless as possible so that all responsible vendors can compete for the City's business.

General Instructions Sealed proposal packets must be delivered to Attention of:

City Secretary, City of Huntsville, 448 State Hwy 75 N, Huntsville, TX 77320.

Proposal Packets must be received by

April 14, 2026 at 2:00 P.M. Central Time

It is the sole responsibility of each Vendor to have the proposal at the designated location prior to the

RFQ # 26-15 Page 3 of 32 Firm Name:____________________________________________ Initials:________ deadline date and time. Each proposal must be sealed in an envelope that is clearly marked “Solicitation

Packet 26-15”. All late packets will be returned to the Vendor unopened when properly marked. Public reading is scheduled to be held at the date and time listed above at City Service Center, 448 State Hwy 75

N Huntsville, Texas. You are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via e-mail at purchasing@huntsvilletx.gov.

Proposals Responses Responders submitting a response do so entirely at their expense. There is no expressed or implied obligation by the City of Huntsville to reimburse any individual or firm for any costs incurred in preparing or submitting a proposal, for providing additional information when requested by the City of Huntsville, or for participating in any selection interviews.

Information

Details on which commodities and services the City procures or have for sale is available from the

Purchasing Department. You may register on the City’s vendor management program at www.huntsvilletx.gov/bids to receive notice of bid opportunities. Additionally, you may register at www.publicpurchase.com.

Award The City of Huntsville will award based on best value* meeting the requirements for this service. The City of Huntsville reserves the right to award to the most responsible and responsive bidder in the best interest of the City. The City may award to multiple providers or to a single provider. If the awarded responder is unable to meet the requirements of the City, services/products may be purchased from the next best available responder and continue until a responder is found that can complete the requirements of the City of Huntsville. The City reserves the right to reject any proposals that do not meet specifications stated herein or reject all proposals should this project not be approved for any reason.

*Best Value: An assessment and/or award based on analysis of the total life cycle of the item. Combination criteria which can be used are: price, quality of item, location of responder, safety record of responder, past relationship with responder, and/or any relevant criteria specifically listed.

Termination of Agreement The City of Huntsville reserves the right to terminate this agreement if, in the opinion of the City of

Huntsville, the successful vendor’s performance is not acceptable, or if the deliveries and servicing of this contract do not conform to the requirements detailed herein. If though any cause, the vendor fails to fulfill its obligations under this contract, or if the vendor violates any of the agreements of this contract, the City has the right to terminate this contract by giving the successful responder thirty (30) calendar days written notice. The vendor will be compensated for the satisfactorily deliveries performed before the termination date. The vendor may terminate the contract for any reason with a thirty (30) calendar day written notice.

Contract may be terminated immediately should there be any illegal or unprofessional activities, alleged or otherwise, occurring on City premises.

Special Terms & Conditions It is understood that the City of Huntsville, Texas reserves the right to reject any or all products, services and/or qualification for any or all products and/or services covered in this solicitation and to waive informalities or defects or to accept such qualifications as it shall deem to be in the best interests of the

City of Huntsville. If less than three responses are received, the City of Huntsville reserves the right to rebid as it deems to be in the best interest of the City. Each elected responder will receive a purchase order at prices quoted. Responders must be able to complete the job within a reasonable time of request for service. Should awarded responder not be able to respond, the City reserves the right to offer service to next available responder. The City of Huntsville reserves the right to make the award of proposal line items in whole, parts or to reject any and all proposals or proposal line items if it is determined to be in the mailto:purchasing@huntsvilletx.gov http://www.huntsvilletx.gov/bids http://www.publicpurchase.com/

RFQ # 26-15 Page 4 of 32 Firm Name:____________________________________________ Initials:________ best interest of the City. The Bid Terms and Conditions reference any and all indemnification language that is required and not stated to the fullest extent of the law. The City of Huntsville has the sole last and final determination to determine award with no recourse to the fullest extent of the law.

Preparation of Proposal Each proposal must be submitted on the prescribed form. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be considered as representing the responder's intention and the total will be corrected to conform thereto. The responder must sign their proposal in the space provided on the responder’s form. If the proposal is submitted by a partnership or corporation, the name and address of the partnership or corporation must be shown, together with the name and address of the partners or corporate officers. Proposals submitted by a partnership must be signed by one of the partners. Proposals submitted by a corporation must be signed by one of the corporate officials having, under the corporate structure, the power to act in this capacity. Proposals submitted by a sole proprietorship must be signed by the proprietor.

Written Modification Any responder may modify their proposal by letter, electronic or other written communication at any time prior to the scheduled closing time for receipt, provided such written communication is received by the

City prior to the closing time, and provided further, the City is satisfied that the written modification bears the signature of the responder. The written communication should not reveal the proposal price but should provide the addition or subtraction or other modification so that the final prices or terms will not be known by the City until the sealed bid is opened. It is the responsibility of responder to ensure modification was received by the City.

Qualification of Responders No prequalification of responders is required. Before award of any contract can be approved, however, the City shall be satisfied that the responder involved: (1) maintains a permanent place of business, (2) has adequate plant and equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record.

Change Orders It is the City’s desire to have all questions and/or comments addressed prior to issuing a purchase order;

any change order will be greatly scrutinized and could impede future awards. No change orders will be accepted unless written approval by the City Manager. Any work completed without written approval by the City Manager is subject to non-payment

Addenda & Interpretations All questions or request for interpretation concerning this solicitation, shall be directed to the Purchasing

Department, in writing via e-mail at purchasing@huntsvilletx.gov or sent via mail addressed to the

Purchasing Department at 448 SH 75 North, Huntsville, Texas 77320.

All questions or request for interpretation must be received by April 2, 2026 @ 5:00 P.M.

A final written addendum will be issued as a response and will be posted on or before April 6, 2026 @

5:00 P.M. on the City of Huntsville website, Public Purchase website and Electronic State Business Daily website. All addenda issued shall become part of the contract documents, and receipt thereof shall be acknowledged in the space provided in the solicitation document. It is the responsibility of the Vendor to verify all addenda and interpretations.

mailto:purchasing@huntsvilletx.gov

RFQ # 26-15 Page 5 of 32 Firm Name:____________________________________________ Initials:________

Laws and Regulations The responder's attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

Bid Bond A bid bond made payable to the City of Huntsville, Texas in an amount of 10% of the bid submitted must accompany each bid as a guarantee that if awarded the contract, the bidder will enter into a contract and execute such bonds as required within ten (10) days of award of contract of City Council.

Payment and Performance Bond Based on receiving notification of City Council approval, the Contractor shall furnish a performance bond to the City for the full estimated amount of the contract within ten (10) business days.

Based on receiving notification of City Council approval, the Contractor shall furnish a payment bond to the City for the full estimated amount of the contract within ten (10) business days.

The bonds shall remain in effect until both the final payment is made and the closeout of the project is finalized.

Bond Information The failure of the successful responder to execute the agreement and supply the required bonds within ten

(10) days after the request, or within such extended period as the City may grant, shall constitute a default and the City may, at its option either award the contract to the next lowest responsible responder, or re-advertise for bids. In either case, the City may charge against the bidder the difference between the amount of the bid, and the amount for which a contract is subsequently executed irrespective of whether this difference exceeds the amount of the bid bond. If a more favorable bid is received through re-advertisement, the defaulting bidder shall have no claim against the City for a refund.

Obligation of Responder At the time of the opening of the solicitation each responder will be presumed to have inspected the site and to have read and to be thoroughly familiar with the plans and contract documents (including all addenda). The failure or omission of any responder to examine any form, instrument or document shall in no way relieve any responder from any obligation in respect of his bid.

Alternate Items Prices for all alternate items included by the City in the itemized pricing table and shall be completed along with all other items, unless such Alternate Items are indicated as "optional" on the schedule.

Bid Tabulation

Results, please log on to our website at http://www.huntsvilletx.gov/business/bids_and_rfps/bid_tabulations/. If you have any other questions, please contact the Purchasing Department, via email at purchasing@huntsvilletx.gov.

Project Information

Summary and Background The purpose of this Request for Proposal (RFP) is to solicit proposals from various candidate organizations, conduct a fair and extensive evaluation based on criteria listed herein, and select the candidate who best represents the direction the City of Huntsville wishes to go.

http://www.huntsvilletx.gov/business/bids_and_rfps/bid_tabulations/ mailto:purchasing@huntsvilletx.gov

RFQ # 26-15 Page 6 of 32 Firm Name:____________________________________________ Initials:________

This Request for Proposal represents the requirements for an open and competitive process.

Scope of Work These specifications are for the furnishing of all materials, labour and equipment for approximately 61,262 square yards of Full Width Milling and HMAC overlay at 2”and approximately 18,835 square yards of

HMAC overlays streets on City streets.

Please NOTE: the City may add or delete work items to/from the list provided herein during the contract period, and those projects listed reflect the best available estimate of the work required.

Full Width Mill and Overlay

Streets designed for Full Width Mill and Overlay (FWM+2) shall be milled from 2” to 6” as needed and resurfaced with 2” of HMAC in accordance with Texas Department of Transportation Standard

Specifications, Item 340; and the City of Huntsville Standard Construction Specifications. Finished street surfaces shall have approximately 2% cross-slope for drainage from centreline to gutter.

Preparation of all surfaces must be cleaned thoroughly to the satisfaction of the designated inspector. The surfaces must be milled to a minimum depth of 1” below the gutter edge. Manhole covers, frames, and valve boxes must be protected from damage during the milling operation and placed to match the finished pavement surface prior to HMAC overlay. The Contractor will be responsible for supplying materials to adjust the final elevation of manholes, valves, etc after the HMAC overlay is complete. Utility cover elevation corrections shall be completed by cutting the pavement around the utility cover, correcting the utility cover elevation to match the pavement elevation exactly, and backfilling with 3,000 psi Portland

Ready Mix Concrete to match the street and utility cover elevations.

Placing of HMAC Type D Paving must be in accordance with the State Department of Transportation

Standard Specifications. Compaction must achieve 95% of the maximum laboratory density as developed through Test Method 206-F and the maximum field density by Test Method 207-F for an in-place depth of two-inch. Rolling shall be with consecutive passes to achieve an even and smooth finish without roller marks.

Immediately after overlay is finished, the Contractor will be responsible for removing and cleaning any asphalt and oil covering manhole covers and valve boxes. The Contractor will be responsible for replacement of all traffic control pavement marking altered during the paving operations. This includes stop bars, school zone markings, crosswalks, parking spaces, intersection and lane markings. Traffic grade thermoplastic materials shall be used in pavement marking replacement and shall be listed on the Texas

Department of Transportation’s current MPL for Pavement Markings and applied to their standard measures.

The contractor shall repave the milled streets in a fluid process. Any milled streets shall be repaved in a timely manner, before being adversely affected by exposure to rainfall or heavy traffic.

1.5” HMAC Overlays

Streets designated for 1.5” overlay only shall receive a surface treatment of Type D HMAC at a rate of

165 pounds per square yard (approximately 1.5” overlay) and be in accordance with the Texas Department of Transportation Standard Specifications for thin overlays with type D HMAC. Manhole covers, frames, and valve boxes must be protected from damage and placed to match the finished pavement surface.

Placing of HMAC Type D Paving must be in accordance with the State Department of Transportation

Standard Specifications. Compaction must achieve 95% of the maximum laboratory density as developed

RFQ # 26-15 Page 7 of 32 Firm Name:____________________________________________ Initials:________ through Test Method 206-F and the maximum field density by Test Method 207-F for an in-place depth of

1.5-inch. Rolling shall be with consecutive passes to achieve an even and smooth finish without roller marks.

Restripe of Additional Streets and Parking Areas

Streets and Parking Areas designated for Restriping shall be striped to match the design as can be viewed using satellite imagery such as Google Earth. Traffic grade thermoplastic materials shall be used in all pavement marking replacements and shall be listed on the Texas Department of Transportation’s current

MPL for Pavement Markings and applied to their standard measures.

Rehabilitation

Streets designated for Rehabilitation shall receive mixing of the pavement, base and subgrade stabilization to a depth of 12”. A Lime Fly Ash product at the appropriate ratio (6% per cubic yard) shall be used to stabilize subgrade materials. Surface course shall be a minimum of 2” of HMAC in accordance with the

Texas State Department of Transportation Standard Specifications. Compaction must achieve 95% of the maximum laboratory density as developed through Test Method 206-F and the maximum field density by

Test Method 207-F for an in-place depth of two-inch. Rolling shall be with consecutive passes to achieve an even and smooth finish without roller marks.

The City reserves the right to reject any and all proposals that are submitted if the equipment does not meet specifications stated herein. Immediately after overlay is finished, the Contractor will be responsible for removing and cleaning any asphalt and oil covering manhole covers and valve boxes. The Contractor will be responsible for replacement of all traffic control pavement marking altered during the paving operations. This includes stop bars, school zone markings, crosswalks, parking spaces, intersection and lane markings. Traffic grade thermoplastic materials shall be used in pavement marking replacement and shall be listed on the Texas Department of Transportation’s current MPL for Pavement Markings and applied to their standard measures.

The contractor shall provide the City with a schedule and order of work prior to beginning the project.

Residents of streets slated for work by the contractor must be notified in writing a minimum of 24 hours in advance of the work taking place. Failure to inform residents 24 hours in advance will void any assistance from the City of Huntsville in moving vehicles from the street. The contractor shall not block residents in or out of their homes for an entire day. Traffic may be detoured while working on the street, but residents must be allowed in and out of their homes.

The awarded firm(s) will be requested to provide street overlay services and milling on an as needed basis;

and will be required to provide all manpower, equipment, product, planning and/or other necessary goods and services to provide the street milling and overlay.

Awarded firm(s) will maintain possession of all milling, except as noted in this paragraph. City of

Huntsville does have a disposal site if needed. Awarded firm(s) will be responsible for all transportation associated cost for delivery to the City of Huntsville’s disposal site located across the street from No. 173

Moffett Springs Road. NOTE: The City may exercise, at its discretion, an option to retain up to 1,000 cubic yards of millings delivered to its disposal site for possible use by City personnel for alternate applications unrelated to the scope of work/services required within this RFP.

All work performed must be completed using the current Texas Department of Transportation and the

City’s Standard Construction Specifications. Contractor is responsible for providing all signs, flagging, RFQ # 26-15 Page 8 of 32 Firm Name:____________________________________________ Initials:________ barricades, and other traffic control devices necessary to warn and/or divert traffic including the use of a

TMA on TxDOT Roads when applicable.

If the organization submitting a proposal must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in proposals must be all-inclusive to include any outsourced or contracted work. Any proposals which call for outsourcing or contracting work must include a name and description of the organizations being contracted.

All costs must be itemized to include an explanation of all fees and costs.

Contract terms and conditions will be negotiated upon selection of the winning responder for this RFP.

All contractual terms and conditions will be subject to review by the City of Huntsville legal department and will include scope, budget, schedule, and other necessary items pertaining to the project.

Contractor is responsible completing permitting requirement for use of City water from fire hydrants. The permit application is free of charge. A meter will be supplied and installed by the City at the desired location(s) of the contractor. Failure to comply with permit requirements will result in a fine from the City for unauthorized use of a fire hydrant.

The City reserves the right to reject any and all proposals that are submitted if the equipment does not meet specifications stated herein.

RFQ # 26-15 Page 9 of 32 Firm Name:____________________________________________ Initials:________

Street List with Maintenance Activity

RFQ # 26-15 Page 10 of 32 Firm Name:____________________________________________ Initials:________

Project Timeline All proposals in response to this solicitation are due no later than 2:00 p.m. CT, April 14, 2026. Upon notification, the contract with the awarded bidder will begin immediately upon award by City Council.

Project initiation phase must be completed by May 18, 2026. Project planning phase must be completed by May 26, 2026. Project planning phase will determine the timeline/schedule for the remaining phases of the project. Project must be completed in its entirety by September 20, 2026.

Budget The anticipated budget for this project is $1.275 Million. This is subject to revision by City Council.

All proposals must include proposed costs to complete the tasks described in the project scope. Costs should be stated as one-time or non-recurring costs (NRC). Pricing should be listed for each of the streets in cost per square yard for milling and filling, finished, laid in place.

The City is requesting the proposal include pricing per square yard for additional streets not named in the solicitation. At this time, the City is not planning to request work on unnamed streets. Should this change, the awarded responder would be expected to honor the price proposed. Any new work schedules would be negotiated and agreed upon by both the City and the awarded responder.

NOTE: All costs and fees must be clearly described in each proposal.

Submittal Requirements All firms must include the following information in their proposal:

A. Background and Experience

a. Describe the background, history, and core competencies of your company as they relate to this project.

b. Description of experience in street mill and resurface operations.

c. Level of experience/years of operation in mill and fill on city streets.

B. Testimonials/references from past clients on projects of similar nature you have completed. A minimum of three references are required.

C. Anticipated resources you will assign to this project (total personnel number, as well as role, title, experience, resumes of key supervisory personnel).

D. Proposed Solution

a. Include project management methodology.

b. Description of the traffic control plan scenarios for the streets to be considered for paving.

c. Include the anticipated timeframe for completion of the project.

E. Completed Price Table

a. Attach itemized cost with the required explanation.

b. Include costs for any items outsourced or any subcontracted services, if applicable, including the name and description of the organizations being contracted.

F. Signed RFP and Required Forms

Proposal Evaluation Criteria The City of Huntsville will evaluate all proposals based on the following criteria. To ensure consideration for this Request for Proposal, your proposal should be complete and include all of the following criteria:

1. Organizational Experience: Responders will be evaluated on their experience as it pertains to the scope of this project – 10 points

RFQ # 26-15 Page 11 of 32 Firm Name:____________________________________________ Initials:________

2. Previous work: Responders will be evaluated on examples of their work pertaining to street milling and resurfacing as well as client testimonials and references - 25 points

3. Technical expertise and experience: Responders must provide descriptions and documentation of staff technical expertise and experience – 20 points

4. Overall proposal suitability: proposed solution(s) must meet the scope and needs included herein and be presented in a clear and organized manner – 10 points

5. Value and cost: Bidders will be evaluated on the cost of their solution(s) based on the work to be performed in accordance with the scope of this project – 35 points

Proposal Format Firms are requested to submit all responses in a sealed package and delivered to the City of Huntsville, City Secretary’s Office, RFQ #26-15, 448 State Highway 75 N, Huntsville, TX 77320. To be considered all responses should be received by April 14, 2026 at 2:00 p.m. Central Time. The responding firms are requested to submit one original signed RFQ packet and five (5) additional copies of their packet along with a PDF file on an electronic USB drive. The City reserves the right to waive any irregularities or reject any and all responses.

The responses are to be bound and are to include dividers “A-F” (reference submittal requirements above);

Each section is to be written precisely and directly - explain/narrate the requested items;

Warranties All work shall be guaranteed a minimum of 365 days by the successful bidder. The City of Huntsville will not conduct any testing; contractor will be responsible for product and workmanship to ensure all warranty and specifications are met.

Liquidated Damages When awarded to one firm the total project must be completed in 90 (Ninety) calendar days from the

Notice to Proceed date with an additional 10 (ten) calendar days allowed for weather. (The weather day request should be on the requested the weather day) If project is not completed within the allowed number of days a $2,000 (Two thousand dollar) per calendar day liquidated damage fee will be charged.

Should the project be awarded by street segment each segment must be completed in 5 calendar days from the Notice to Proceed date with an additional 1 calendar day allowed for weather. (This must be requested on approved weather day). If street segment is not completed within the allowed number of days a

$300.00 (three hundred dollars) per calendar day liquidated damage fee will be charged.

The contractor is expected to maintain a fluid process of construction activity. Streets should be resurfaced after milling in a timely manner. The contractor shall not allow for milled streets to be exposed to predicted rainfall.

Payment Draws When awarded to one firm, a payment request for one-third of the total award can be requested when one-third of the work is completed, when two-thirds of the work is completed, and final invoice will be paid once all work has met the approval of City officials.

Should project be awarded by street, payment can be requested when street is completed and meets the approval of City officials.

The City of Huntsville reserves the right to hold ten percent of the total contract as retainage until the project is completed by the contractor and any sub-contractors of the contractor. Retainage shall be held until all work is completed to the satisfaction of the City of Huntsville.

RFQ # 26-15 Page 12 of 32 Firm Name:____________________________________________ Initials:________

Price Table All pricing to include all miscellaneous fees and/or fuel fees. The City is not bound to any specific quantity or street segment of work to be completed. The square yards listed is the best available estimate.

All work to be completed as/when requested. Pricing to remain firm through September 30, 2025.

Measurements and yards are the best estimated; contractor to be responsible for exact measurements and yards.

On Street From To Square Yards Maintenance

Type Unit Price

SQYD

Total price for street segment

Cherry Hills Greenbriar Snead 327 FWM+2” HMAC

Cherry Hills St Andrews Snead 100 FWM+2” HMAC

14th Street Avenue E Sycamore Ave 1411 FWM+2” HMAC

Broadmoor Dr SOP#500 EOP#512 806 FWM+2” HMAC

Gray Street Pleasant St EOP 653 FWM+2” HMAC

Kevin Williams Rd Airport Dr EOP 492 FWM+2” HMAC

Laurel Springs Dr Woodland Valley Cul de Sac 618 FWM+2” HMAC

Laurel Springs Dr Woodland Valley Rollingwood 773 FWM+2” HMAC

Laurel Springs Dr East Lake Dr Rollingwood 818 FWM+2” HMAC

Pear Dr 11th Street Cedar 911 FWM+2” HMAC

Rhodes Dr Jeffro St Old Colony Rd 747 FWM+2” HMAC

Thomason St Sam Houston Ave University Ave 868 FWM+2” HMAC

Briarwood Dr Enfield Ct Garden Acres 948 FWM+2” HMAC

Greenbriar Dr Rollingwood Dr River Oaks Dr 910 FWM+2” HMAC

14th Street Avenue I Avenue G 2842 FWM+2” HMAC

20th Street Avenue N ½ Avenue N 822 FWM+2” HMAC

Amesbury Ct West Greenbriar EOP 1291 FWM+2” HMAC

Augusta Dr Augusta Dr IH-45 Feeder 368 FWM+2” HMAC

Avenue E 12th Street 11th Street 588 FWM+2” HMAC

Avenue M 17th Street 16th Street 1829 FWM+2” HMAC

Avenue M 16th Street 15th Street 1624 FWM+2” HMAC

Avenue M 15th Street 14th Street 1652 FWM+2” HMAC

Avenue M 14th Street 13th Street 1829 FWM+2” HMAC

Bois D Arc Hickory Dr Oak Dr 1605 FWM+2” HMAC

Briarwood Dr Brookview Enfield Ct 2930 FWM+2” HMAC

Broadmoor Dr West Ln Overbrook Dr 880 FWM+2” HMAC

Broadmoor Dr Ella Lee West Ln 781 FWM+2” HMAC

Broadmoor Dr Piping Rock Ella Lee 767 FWM+2” HMAC

Broadmoor Dr 519’E-Piping Rock Inverness Dr 1342 FWM+2” HMAC

Broadmoor Dr SOP#512 Cul d Sac EOP#500 Cul d Sac 1015 FWM+2” HMAC

Brookhollow 265’W-W E 18th WatersEdge 18th 791 FWM+2” HMAC

Cherry Hills Dr SOP#821 Cul d Sac EOP#903 Cul d Sac 952 FWM+2” HMAC

Crosstimbers Dr Pine Valley Normal Park 3563 FWM+2” HMAC

Fairway Dr Foxbriar Dr Greentree Dr 804 FWM+2” HMAC

Foxbriar Dr Fairway Dr 571’E-Fairway Dr 1684 FWM+2” HMAC

Greenbriar Dr Quail Hollow St Andrews 1043 FWM+2” HMAC

Greenbriar Dr 1768’N-Hogan Ln 2840’N-Hogan Ln 3759 FWM+2” HMAC

RFQ # 26-15 Page 13 of 32 Firm Name:____________________________________________ Initials:________

Greentree Dr SOP#2100Cul d Sac EOP#2100 Cul d Sac 397 FWM+2” HMAC

Kingston Dr Majestic Dr Jester Dr 2336 FWM+2” HMAC

Lincoln Dr SH 30 E EOP 847 FWM+2” HMAC

Memorial Hospital Dr Robinson Creek Research Dr 318 FWM+2” HMAC

Nestor Rd Sumac Rd EOP 811 FWM+2” HMAC

Pebble Ct SOP Winding Way 437 FWM+2” HMAC

Powell Rd Samantha Sabrina 655 FWM+2” HMAC

Rolling Hills River Oaks EOP 1571 FWM+2” HMAC

Thornwood Way Montgomery Rd Raven Hill Dr 1742 FWM+2” HMAC

Winding Way Glen Court Old Houston Rd 1191 FWM+2” HMAC

Ernst Parking Lot AveM@12thSt 1975 FWM+2” HMAC

River Oaks Hillcrest 100’< > Intersection 533 FWM+2” HMAC

Rockbridge Dr Comal San Gabriel 1629 FWM+2” HMAC

Old Colony Rd Wanza Geneva 2939 1.5” HMAC OLY

Morgan Ln IH-45 Feeder EOP 2525 1.5” HMAC OLY

Old Phelps Rd Sam Houston Ave SH 19 4522 1.5” HMAC OLY

Preston Ln Johnson Rd EOP 1882 1.5” HMAC OLY

Renfro Valley Dr Dee Ln EOP 1281 1.5” HMAC OLY

Sims Ln Old Colony Rd EOP 446 1.5” HMAC OLY

Wood Forest Ln Forest Ln Forest Ln 3790 1.5” HMAC OLY

Facemaker Parking Lot 1450 1.5” HMAC OLY

Martin Luther King FM 2821 Essex restriping

Smither Blvd Veterans Memorial IH45 restriping

Woodward Veterans Memorial Robinson Creek restriping

Ernst Parking Lot restriping

TOTAL PRICE FOR ALL LISTED STREET SEGMENTS $

PLEASE STATE REQUESTED UNIT PRICING BELOW FOR ADDITIONAL WORK, AS NEEDED:

Additional Unnamed Streets – Unit price per square yard for 1.5” Overlay HMAC

sq. yd.

Additional Unnamed Streets – Unit price per square yard for FWM Mill & Lay 2” HMAC

sq. yd.

Additional Unnamed Streets – Unit price per square yard for ACC rehabilitation

sq. yd.

Additional Unnamed Streets – Unit price per linear foot of thermoplastic striping

LLF

Insurance Requirements The awarded responder shall furnish and keep in full force (at its own cost and expense) the following insurance during the term of this Contract:

1. Commercial General Liability at minimum combined single limits of ($1,000,000 per occurrence and $2,000,000 general aggregate) for bodily injury and for property damages, which coverage shall include products/completed operations at $1,000,000 per occurrence.

2. Commercial Automobile Liability at minimum combined single limits of $300,000 per occurrence for Bodily Injury and Property Damage, including owned, non-owned, and hired vehicle coverage.

All insurance must be written on forms filed with and approved by the Texas Board of

Insurance. Certificates of Insurance shall be prepared and executed by the insurance

RFQ # 26-15 Page 14 of 32 Firm Name:____________________________________________ Initials:________ company or its authorized agent.

The awarded responder shall furnish at their own expense to the City of Huntsville, a Certificate of

Liability Insurance listing the City as an “Additional Insured” via endorsement. In Description of

Operations will need wording similar to: Blanket additional insured is added in favor of the certificate holder with respects to the general liability coverage as required by written contract. Blanket Waiver of

Subrogation is added in favor of the certificate holder with respects to workers compensations coverage as required by written contract. Certificate Holder to be: City of Huntsville 1212 Ave M Huntsville TX

77340. The required insurance must contain a provision that at least thirty (30) days prior notice of cancellation, non-renewal, or material change of said insurance shall be submitted to the city, by the insurance company. The City reserves the right to full, certified copies of all r equ i red insurance policies when requested in writing. Insurance will be required prior to purchase order being issued.

Copy of insurance to be included in proposal packet. Copy of insurance with City of Huntsville listed as Additional Insured to be supplied upon issuance of a Conditional Notice of Award

Safety Standards & Accident Prevention With respect to all work performed under this contract, the CONTRACTOR shall:

(1) Exercise every precaution at all times for the prevention of accidents and the protection of persons

(including employees) and property.

(2) Maintain at his office or other well known place at the job site, all articles necessary for giving first aid to the injured, and shall make standing arrangements for the immediate removal to a hospital or a doctor's care of persons (including employees), who may be injured on the job site. In no case shall employees be permitted to work at a job site before the employer has made a standing arrangement for removal of injured persons to a hospital or a doctor's care.

RFQ # 26-15 Page 15 of 32 Firm Name:____________________________________________ Initials:________

Required Forms

Conflict of Interest

RFQ # 26-15 Page 16 of 32 Firm Name:____________________________________________ Initials:________

RFQ # 26-15 Page 17 of 32 Firm Name:____________________________________________ Initials:________

Certificate of Interested Parties Form 1295

Pursuant to Section 2252 of the Texas Government Code, any business entity entering into a contract with a local government that requires approval of the governing body must submit a Disclosure of Interested

Parties to the local government prior to the execution of the contract. The Texas Ethics Commission

(TEC) has adopted a form for the Disclosure of Interested Parties (Form 1295) and has created a website application for business entities to submit the required information.

The City of Huntsville may not enter into a contract that requires the approval of the City Council until the business entity that is a party to the contract files a Form 1295 with the Texas Ethics Commission and the

City of Huntsville Purchasing Department.

1. Upon being notified of a bid/recommended award, the award recipient, the business entity, must go the following website: https:///www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and follow the login directions on the website application to complete a Form 1295. It this is a business entity’s first time login on to the website application, the business entity must create a login Username and Password then follow the application’s instructions to complete a Form 1295.

2. The City does not have a Contract ID Number System. Please insert the City of Huntsville’s bid or project number in this box.

3. Once confirmation is received, that the information has been submitted with the Texas Ethics

Commission, the business entity MUST print, sign and date Form 1295.

4. Form 1295 must be filed with the Texas Ethics Commission within seven (7) business days of the date of notification of recommended award. The contract will not be presented to City Council until the form has been filed with the Texas Ethics Commission and the City of Huntsville has received Form 1295.

5. In no way does a request for filing of Form 1295 with the Texas Ethics Commission commit the City to any type of award whatsoever.

6. Once the City of Huntsville Purchasing Department receives Form 1295, the Purchasing Department will submit confirmation of receipt through the Texas Ethics Commission website within thirty (30) days.

7. This process must be followed for each contract requiring City of Huntsville Council approval.

8. A Form 1295 cannot be hand written. It must be completed electronically through the Texas Ethics

Commission website application.

If you have any questions contact the City of Huntsville Purchasing Agent at (936) 291-5981, City Hall, 1212 Avenue M, Huntsville, TX 77340.

RFQ # 26-15 Page 18 of 32 Firm Name:____________________________________________ Initials:________

RFQ # 26-15 Page 19 of 32 Firm Name:____________________________________________ Initials:________

Israel Verification Form

I, , the undersigned representative of (the

“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter

2271 of the Texas Government Code, as amended:

1. does not boycott Israel currently; and

2. will not boycott Israel during the term of the contract.

Pursuant to Section 2271.001 of the Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exist to make a profit.

Date Signature

EXCLUSION FROM CHAPTER 2271 OF THE TEXAS GOVERNMENT CODE

I, ________________________, the undersigned representative of _____________________ (the

“Company”) do hereby declare, represent, and verify that the Company is excluded from Chapter 2271 because the contract in question:

☐will be between a governmental entity and a company with fewer than 10 full-time employees;

☐ will have a value of less than $100,000 that is to be paid wholly or partly from public funds of the governmental entity; or

☐ will be between a governmental entity and a sole proprietor.

Please check exceptions, if any, that apply to the potential contract between the City of Huntsville and the

Company.

RFQ # 26-15 Page 20 of 32 Firm Name:____________________________________________ Initials:________

Iran, Sudan and Foreign Terrorist Organizations Verification Form

“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter

2252 of the Texas Government Code, as amended:

1. will not do business with Iran, Sudan, or any foreign terrorist organization; and

2. will not do business with Iran, Sudan, or any foreign terrorist organization during the term of the contract.

RFQ # 26-15 Page 21 of 32 Firm Name:____________________________________________ Initials:________

Firearm Verification Form

“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter

2274 of the Texas Government Code, as amended:

1. does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and

2. will not discriminate during the term of the contract against a firearm entity or firearm trade association.

Pursuant to Chapter 2274 and Section 809.001 of the Texas Government Code:

1. “Discriminate against a firearm entity or firearm trade association” means, with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association.

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly

EXCLUSION FROM CHAPTER 2274 OF THE TEXAS GOVERNMENT CODE

“Company”) do hereby declare, represent, and verify that the Company is excluded from Chapter 2274

☐ will be between a governmental entity and a company with fewer than 10 full-time employees, the governmental entity;

☐ will be between a governmental entity and a sole proprietor; or

☐ is an exempt contract under Section 2274.003 of the Texas Government Code.

Please check exceptions, if any, that apply to the potential contract between the City of Huntsville and the

RFQ # 26-15 Page 22 of 32 Firm Name:____________________________________________ Initials:________

Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification Form

“Company”) do hereby declare, represent, and verify that the Company, under the provisions of Chapter

2274 of the Texas Government Code, as amended:

1. does not boycott energy companies currently; and

2. will not boycott energy companies during the term of the contract.

Pursuant to Chapter 2274 and Section 809.001 of the Texas Government Code:

1. "Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A).

2. “Company” means a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly

EXCLUSION FROM CHAPTER 2274 OF THE TEXAS GOVERNMENT CODE

“Company”) do hereby declare, represent, and verify that the Company is excluded from Chapter 2274

☐will be between a governmental entity and a company with fewer than 10 full-time employees;

the governmental entity; or

☐ will be between a governmental entity and a sole proprietor.

Please check exceptions, if any, that apply to the potential contract between the City of Huntsville and the

RFQ # 26-15 Page 23 of 32 Firm Name:____________________________________________ Initials:________

Critical Infrastructure Verification Form

To the extent this proposal relates to critical infrastructure in the State of Texas, I, , the undersigned representative of (the “Company”) do hereby declare, represent, and verify that the Company is not owned by or has the majority of stock or other ownership interest held by or controlled by: individuals who are citizens of China, Iran, North Korea, Russia, or a country designed by the Governor of Texas as a threat to critical infrastructure under Section 2274.0103 of the Texas Government Code as amended (“designated country”); or

1. a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or

2. it is not headquartered in China, Iran, North Korea, Russia, or a designated country.

The foregoing representation is made solely to comply with Chapter 2274 of the Texas Government Code, as amended, and to the extent such Section does not contravene applicable federal or State law. As used in the foregoing verification, “critical infrastructure” means a communication infrastructure system, cybersecurity system, electric grid, hazardous waste treatment system, or water treatment facility.

RFQ # 26-15 Page 24 of 32 Firm Name:____________________________________________ Initials:________

Texas Public Information Act Verification Form

“Company”) do hereby acknowledge that the requirements of Subchapter J, Chapter 552, Government

Code, may apply to this solicitation, proposal and any resultant contract, and agree that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

Proposal # 26-15 Page 25 of 32 Firm Name:____________________________ Initials:________

References

Responder shall submit with their solicitation the name, address, telephone number, and point of contact of at least three (3) companies for which the responder has done business within the preceding twelve (12) months. References may be checked prior to award. Any negative responses received may result in disqualification of the bid. (Form is attached for your convenience below)

Reference 1

COMPANY NAME: __________________________________________________________

CONTACT: _________________________________________________________________

ADDRESS: _________________________________________________________________

PHONE #: __________________________________________________________________

Reference 2

Reference 3

Proposal # 26-15 Page 26 of 32 Firm Name:____________________________ Initials:________

Non-Collusion Affidavit

1. He/she is ____________________________________of___________________________, the responder that has submitted the attached bid/proposal.

2. He/she is fully informed respecting the preparation of contents of the attached bid and of all pertinent circumstances respecting such bid/proposal.

3. Such bid is genuine and is not collusive or a sham bid/proposal.

4. Neither the said responder not any of its officer, partners, owners, agents, representative, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with another responder, firm or person to submit a collusive or sham bid in…