Packaged HVAC Unit

The Texas Department of Criminal Justice (TDCJ) is issuing an Invitation for Bid (IFB) for the replacement of four outdoor packaged HVAC units at the LeBlanc Unit Education Building, with a bid due date of March 30, 2026. This procurement seeks qualified vendors to supply and install four new rooftop air conditioning units that meet or exceed the performance of existing systems, including all associated ductwork modifications, duct smoke detectors, fire stats, electrical connections, gas utility connections, condensate drain installation, and temperature sensor installation. The vendor must provide units with a minimum EER of 10.5 and IEER of 12.0, factory-assembled with complete wiring, piping, and R-410A refrigerant charge, and must supply a minimum two-year warranty on all parts and labor plus a five-year warranty on compressors. All work must comply with ANSI/ASHRAE standards, the National Electrical Code, Life Safety Code, and TDCJ policies, with units requiring 100 percent factory run testing before shipping and startup verification by a factory-trained representative. The vendor must provide comprehensive submittals with the bid, including product data and equipment specifications, and testing and balancing must be performed by a certified entity (AABC or NEBB) prior to system acceptance. Bids must be sealed and submitted by the specified time on March 30, 2026, with unit prices governing in case of calculation errors and prices requested to be firm for thirty days from the bid opening date.

The Standard Terms and Conditions document does not identify any specific set-asides for disadvantaged or minority-owned businesses, though bidders must comply with all applicable Texas procurement regulations and certification requirements. All vendors must maintain a Texas Identification Number and Federal Employer's Identification Number prior to contract award, comply with E-Verify system requirements for all employees and subcontractors, and certify compliance with debarment status, antitrust laws, child support obligations, and boycott restrictions. Pricing must be quoted F.O.B. destination with freight prepaid, and bids shall not include state sales tax or federal excise tax, with payment made thirty calendar days after the later of invoice receipt, goods receipt, or service completion via direct deposit. TDCJ reserves the right to award based on low line item bid, low total of line items, or any combination serving the state's best interest, and may extend contracts up to three months at its sole discretion. The contract budget and award value are not specified in the available documents; however, interested bidders should register their contact information with TDCJ to ensure receipt of all solicitation amendments and modifications posted on the Electronic State Business Daily.