TDCJ - Cole Unit - Procurement of 40 Ton HVAC Package

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department issued Invitation for Bid (IFB) No. IW238068 for equipment installation services at the TDCJ Cole Unit located in Bonham, Texas. This procurement seeks the supply and installation of a Trane TCH480D40 HVAC unit at the Cole Unit Maintenance facility, with the successful bidder responsible for all installation phases including equipment off-loading, disconnection and removal of the existing unit, installation per manufacturer specifications, electrical and mechanical connections, factory start-up by an authorized technician, on-site training for up to four employees for a minimum of three hours, and work area cleanup. The vendor must provide the manufacturer's standard warranty and identify the nearest servicing dealer for warranty work. An optional site visit is scheduled for Thursday, January 29, 2026, at 11:00 AM, with mandatory registration required by 10:00 AM on Wednesday, January 28, 2026. The question deadline is February 5, 2026, at 10:00 AM CST, with answers posted as amendments on the Electronic State Business Daily on or about February 13, 2026. Bid opening occurs on February 20, 2026, at 3:00 PM, with electronic submissions required to BIDS@TDCJ.TEXAS.GOV or hard copy submissions to TDCJ Contract and Procurement, 2 Financial Plaza, Suite 703, Huntsville, Texas 77340, submitted in Microsoft Office formats or Adobe PDF.

No set-aside designations or restrictions on bidder eligibility are specified in the solicitation documents provided. The procurement documentation does not identify any incumbent vendors, current contractors, or references to existing infrastructure requiring integration beyond the standard HVAC installation specifications. No award value or budget range is disclosed in the available solicitation materials. All bidders must submit their name, address, fax number, and email address to ensure receipt of amendments, as the TDCJ assumes no responsibility for bidders who fail to receive amendments due to incomplete contact information. Vendors must comply with Texas state procurement standards, including accurate submission requirements, proper invoice processing with correct purchase order referencing, and submission of valid tax identification numbers on all invoices.