ESBD_484601_1769110362009_IW238068.pdf

PCHBPINV2 GT00152

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

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Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

FEBRUARY 20, 2026

IW238068

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ELECTRONIC SUBMISSION (PREFERRED)

USE THE FOLLOWING EMAIL ADDRESS TO SUBMIT A RESPONSE ELECTRONICALLY:

BIDS@TDCJ.TEXAS.GOV

THE EMAIL SUBJECT LINE SHOULD CONTAIN THE SOLICITATION NUMBER.

THE BIDDER IS SOLELY RESPONSIBLE FOR ENSURING THAT THEIR RESPONSE IS

RECIEVED BY THE TDCJ BEFORE THE DEADLINE AT THE PROPER DESTINATION

SERVER. IT IS RECOMMENDED THAT THE BIDDER BEGINS THE PROCESS WILL IN

ADVANCE OF THE BID SUBMISSION TIME ON THE OPENING DATE.

THE TDCJ RECOMMENDS A LIMIT OF 10MB OF ATTACHMENTS PER EMAIL. TO MEET

THIS LIMIT, A RESPONSE MAY BE SPLIT INTO MULTIPLE EMAILS.

IN ADDITION, PLEASE BE AWARE THAT YOUR INTERNET SERVICE PROVIDER MAY

LIMIT THE SIZE OF ATTACHMENTS TO OUTGOING MAIL.

ALL DOCUMENTS SHOULD BE SUBMITTED IN MICROSOFT OFFICE FORMATS (WORD

AND EXCEL) OR IN A FORM THAT MAY BE READ BY MICROSOFT OFFICE SOFTWARE.

ANY DOCUMENTS WITH SIGNATURES SHALL BE SUBMITTED AS AN ADOBE PORTABLE

DOCUMENT FORMAT (PDF) FILE. RESPONSES IN OTHER FORMATS MAY BE

D ISQUAL IF IED.

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

SECURITY SOFTWARE.

TO CONFIRM RECEIPT OF ELECTRONIC SUBMISSION, REQUEST CONFIRMATION

BY EMAIL.

*** FAXED BIDS WILL NOT BE ACCEPTED ***

HARD COPY SUBMISSION

IN LIEU OF ELECTRONIC SUBMISSION, THE TDCJ CURRENTLY ACCEPTS HARD

COPY RESPONSES. BIDDER MUST SUBMIT ONE (1) ORIGINAL SIGNED COPY.

THE TDCJ WILL DOCUMENT RECEIPT OF HARD COPY RESPONSES WITH A TIME

STAMP.

BIDS MUST BE RECEIVED BY THE DATE AND TIME STATED ON THE INVITATION

FOR BID (IFB) DOCUMENT OR ANY AMENDMENTS THAT EXTENDS THE OPENING DATE

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CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

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Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

FEBRUARY 20, 2026

IW238068

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

SUBMIT BIDS (MONDAY - FRIDAY, EXCEPT STATE HOLIDAYS FROM 8:00 AM TO

5:00 PM) TO:

TDCJ CONTRACT AND PROCUREMENT

2 FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TEXAS 77340

SOLICITATION NUMBER: IW238068

ATTENTION: TERIA GODWIN-PIERCE

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION,

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE MADE IN WRITING TO THE

PURCHASER REFERENCED ON THIS SOLICITATION.

BIDDERS ARE SPECIFICALLY BARRED FROM MAKING CONTACT WITH ANY USER

DEPARTMENT PERSONNEL INVOLVED IN THIS SOLICITATION FOR THE PURPOSE OF

DISCUSSING THIS SOLICITATION. VIOLATION MAY RESULT IN BIDDER

DISQUALIFICATION.

BIDDERS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER P.O.C. BETWEEN THE

HOURS OF 8:00 AM THROUGH 5:00 PM, MONDAY THROUGH FRIDAY, EITHER BY

EMAIL OR TELEPHONE.

PLEASE CONTACT TERIA GODWIN-PIERCE AS THE PRIMARY CONTACT.

ALL CONTACT INFORMATION IS ON THE LAST PAGE OF THIS SOLICITATION.

PLEASE BE ADVISED THAT THE DEADLINE FOR ALL QUESTIONS CONCERNING

THIS SOLICITATION WILL BE (FEBRUARY STH,2026) AT 10:00 AM (CST).

ANY REQUESTS FOR FURTHER INFORMATION WILL NOT BE CONSIDERED AFTER

THIS DATE AND TIME. ANSWERS WILL BE POSTED TO THE ELECTRONIC STATE

BUSINESS DAILY (ESBD) IN THE FORM OF AN AMENDMENT.

THE ANTICIPATED POSTING DATE FOR THE AMENDMENT IS FEBRUARY 13TH,2026.

THERE WILL BE AN OPTIONAL SITE VISIT OFFERED FOR THIS IFB:

*** LOCATION: TDCJ COLE UNIT MAINTENANCE

3801 SILO ROAD

BONHAM, TEXAS 75418

** DATE: (THURSDAY, JANUARY 29TH, 2026)

TIME: 11:00 AM

PLEASE NOTE THAT REGISTRATION FOR THE SITE VISIT IS MANDATORY.

BIDDERS INTERESTED IN ATTENDING THIS SITE VISIT, YOU MUST EMAIL THE

TDCJ PURCHASER, TERIA.GODWIN-PIERCE@TDCJ.TEXAS.GOV, TO BE PLACED ON

THE ATTENDANCE LIST BEFORE 10:00 AM ON (WEDNESDAY, JANUARY 28TH,2026).

BE PREPARED TO PROVIDE NAME(S) AND PHONE NUMBER(S) OF ALL

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CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

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Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

FEBRUARY 20, 2026

IW238068

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM

MANUF:

STOCK NUMBER CONT

MODEL#:

TRANE

TCH480D40

QUANTITY U/M UNIT PRICE

***** WARRANTY TERMS: *****

MANUFACTURER'S STANDARD WARRANTY FOR THE ABOVE EQUIPMENT IS YEAR.

SUCCESSFUL BIDDER SHALL FURNISH MANUFACTURER'S WARRANTY TO RECEIVING

LOCATION AT THE TIME OF DELIVERY.

THE NAME AND ADDRESS OF SERVICING DEALER NEAREST THE F.O.B. POINT

WHO WILL PERFORM THE WARRANTY WORK IS:

NAME: _____________________________ _

ADDRESS:

PHONE: ____________________________ _

NAME OF INDIVIDUAL(S) TO CONTACT FOR WARRANTY: _________ _

VENDOR RESPONSIBILITIES:

A. ARRIVE ON-SITE AND CHECK IN WITH UNIT MAINTENANCE.

B. PROVIDE OFF-LOAD EQUIPMENT TO REMOVE EXISTING EQUIPMENT SAFELY.

C. PROVIDE PROPER EQUIPMENT/CRANE TO LIFT AND LOWER EQUIPMENT.

D. DISCONNECT/REMOVE EXISTING UNIT.

E. PROVIDE/FURNISH/INSTALL NEW UNIT PER MANUFACTURERS RECOMMENDATIONS.

F. INCORPORATE ELECTRICAL AND MECHANICAL SERVICES FROM DISCONNECT TO

NEW UNIT.

G. ENSURE FACTORY START UP AND OTHER ACTIONS NECESSARY FOR INSTALL BY

AN AUTHORIZED FACTORY TECHNICIAN.

H. INSTRUCT/PROVIDE TRAINING ON-SITE FOR UP TO FOUR EMPLOYEES FOR

A MINIMUM OF THREE HOURS.

I. CLEAN UP WORK AREA AND CHECK OUT WITH MAINTENANCE.

TDCJ RESPONSIBILITIES:

A. CHECK IN WITH ASSOCIATED VENDOR.

B. VERIFY MATERIALS, AND PROVIDE OVERSIGHT OF SAID PROJECT.

C. CONFIRM EQUIPMENT INSTALLATION AND FUNCTIONALITY.

D. INSPECT, APPROVE, AND ACCEPT SAID EQUIPMENT ONCE INSTALLED AND

COMPLETED.

E. ON-SITE EMPLOYEES ARE RESPONSIBLE TO RECIEVE TRAINING REGARDING

THEIR NEW EQUIPMENT AND ITS FUNCTIONS.

F. CLEAN UP WORK AREA AND CHECK-OUT THE ASSOCIATED VENDOR.

DELIVER TO:

TDCJ

COLE UNIT MAINTENANCE

3801 SILO ROAD

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