ESBD_511441_1780688553283_Addendum 1 - Solicitation Q&A.pdf
PDF 95 KB Posted
- Solicitation number
- HHS0017145
- Issued by
- Bexar County, Texas
About this file
This is an Addendum No. 1 document containing solicitation questions and answers for a biomedical service and repair procurement by the Texas Health and Human Services Commission (HHSC) on behalf of the Texas Center for Infectious Disease. The solicitation (HHS0017145) seeks inspection, testing, repair, and maintenance services for medical, x-ray, clinical laboratory, and related equipment at the facility located at 2303 S.E. Military Drive, San Antonio, Texas. Services include monthly, quarterly, semi-annual, and annual preventive maintenance inspections, routine repairs, and emergency repairs. Mandatory on-site visits are scheduled for May 26, 2026, at 10:00 AM or May 27, 2026, at 2:00 PM, with attendance at one site visit required for bid eligibility. The deadline for bid submissions is June 9, 2026, at 10:30 AM. The anticipated contract start date is September 1, 2026, with an initial term through August 31, 2027, and four one-year renewal options available through August 31, 2031.
The addendum clarifies key requirements for prospective bidders, including that email submission is an acceptable form of bid response, that attendance by a single representative satisfies the mandatory site visit requirement with no minimum representation specified, and that attendees must sign an attendance log and provide identification to access the DSHS campus. The on-site visit will include a review of Invitation for Bid (IFB) requirements and a facility walkthrough; no specific forms, equipment, or personal protective equipment is required for entry. Bidders must have a minimum of two years' relevant experience, provide three verifiable references, and maintain comprehensive insurance coverage including workers' compensation, commercial general liability, professional liability, and umbrella liability. Pricing must be submitted using a firm, fixed-price format for the contract life with travel time and mileage billed separately as flat fees per round trip. Historical spend for the same or similar services from September 1, 2023, to March 24, 2026, was $204,707.64.
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Addendum No. 1 - Solicitation Q&A
Solicitation Title: Biomedical Service and Repair, Texas Center for Infectious Disease
Solicitation Number: HHS0017145
# Reference (If Applicable) Question Response
1. Appendix A
Can you please confirm whether <company name redacted> would remain eligible for award if we submit our completed bid response by email to the designated bid response email address?
Per Appendix A of the solicitation, Email response to the designated bid response email is a valid form of submission.
2. Section 6.9.1, Section 6.9.2
Additionally, regarding the mandatory on-site visit, can you please clarify what will be required from the <company name redacted> representative(s) who attend?
Per Section 6.9.1 and section 6.9.2 of the solicitation, Attendees are required to sign an attendance log and attendance at one site visit is mandatory.
3.
Whether attendance by one <company name redacted> representative is sufficient;
There is no minimum requirement for representation for each potential bidder.
Addendum No. 1 - Solicitation Q&A
# Reference (If Applicable) Question Response
4. Section 6.9.1 Whether the attendee must sign in or complete any specific documentation to verify attendance;
Per section 6.9.1 of the solicitation, Attendees are required to sign an attendance log
5. Section 6.9.2
Whether the site visit will include a walkthrough, review of the equipment list, Q&A opportunity, or any technical discussion;
Per section 6.9.2 of the solicitation, The on-site visit will include a review of the IFB requirements as well as a walk-through of the facility.
6.
Section 6.9.2.1
Whether any forms, identification, PPE, or other materials are required for entry;
and
Per section 6.9.2.1 of the solicitation, No specified forms or equipment are required for entry.
Identification is required to be on a DSHS Campus.
7. Section 6.9.2 Whether attendance at one of the two listed dates satisfies the mandatory requirement for bid eligibility.
Per Section 6.9.2 of the solicitation, and the procurement schedule, Attendance to one of the 2 visits satisfies the requirement.
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