ESBD_511441_1780688553442_IFB No_ # HHS0017145 Sign In Sheet.pdf

This is a jobsite walkthrough sign-in sheet for Invitation for Bid (IFB) No. HHS0017145, issued by the Texas Health and Human Services Commission (HHSC) on behalf of the Texas Center for Infectious Disease. The procurement solicits biomedical service and repair contracts for inspection, testing, repair, and maintenance services on medical, x-ray, clinical laboratory, and related equipment at the facility located at 2303 S.E. Military Drive, San Antonio, Texas. Required services include monthly, quarterly, semi-annual, and annual preventive maintenance inspections, routine repairs, and emergency repairs. A mandatory jobsite walkthrough was held on May 26, 2026, at 10:00 AM, with an alternative site visit scheduled for May 27, 2026, at 2:00 PM; attendance at one site visit was mandatory or bidders would be disqualified. The deadline for questions and clarifications was May 29, 2026, at 5:00 PM, with responses posted as addenda on June 3, 2026. Bid responses were due by June 9, 2026, at 10:30 AM. The contract is anticipated to begin September 1, 2026, with an initial term through August 31, 2027, and four one-year renewal options available at HHSC's discretion through August 31, 2031.

Bidders must demonstrate a minimum of two years of relevant experience, provide three verifiable references for similar services within the last five years, and maintain comprehensive insurance coverage including workers' compensation, commercial general liability, commercial automobile liability, professional liability, and umbrella liability, each at $1,000,000 minimum coverage. The contractor must respond to service calls within four hours and complete emergency repairs or provide a loaner unit within 24 hours, with services performed Monday through Friday between 8:00 AM and 5:00 PM Central Time. Pricing must be submitted using the Exhibit C Pricing Sheet with firm, fixed prices for the contract life, with travel time and mileage billed separately as flat fees per round trip; price adjustments are permitted only at HHSC's discretion following the Consumer Price Index formula from the Bureau of Labor Statistics. The historical spend for similar services from September 1, 2023, to March 24, 2026, totaled $204,707.64. No incumbent vendor has been identified, and both HHSC and the Department of State Health Services are entitled to use any awarded contract. The sign-in sheet documents two attendees at the May 26, 2026, walkthrough: Oshu Wibie from a firm (contact: 326-245-8499) and Dore from L sud XN Aeres Scology.