ESBD_511441_1780688553683_HHS0017145 Solicitation Addendum Acknowledgement.pdf

This is a Solicitation Addendum Acknowledgement document issued by the Texas Health and Human Services Commission (HHSC) on behalf of the Texas Center for Infectious Disease for biomedical service and repair contracts. The procurement covers inspection, testing, repair, and maintenance services for all medical, x-ray, clinical laboratory, and related equipment at the facility located at 2303 S.E. Military Drive, San Antonio, Texas. Services include monthly, quarterly, semi-annual, and annual preventive maintenance inspections, routine repairs, and emergency repairs, with contractors required to furnish all necessary labor, tools, transportation, equipment, materials, parts, and supplies. Mandatory on-site visits are scheduled for May 26, 2026, at 10:00 AM or May 27, 2026, at 2:00 PM, with bidder attendance at one site visit required or disqualification will result. The deadline for questions and clarifications is May 29, 2026, at 5:00 PM, with responses posted as addenda on June 3, 2026. Responses must be submitted by June 9, 2026, at 10:30 AM. The anticipated contract start date is September 1, 2026, with an initial term running through August 31, 2027, and four one-year renewal options available at HHSC's discretion through August 31, 2031.

Bidders must have a minimum of two years' relevant experience, provide three verifiable references for similar services within the last five years, and maintain comprehensive insurance coverage including workers' compensation, commercial general liability, commercial automobile liability, professional liability, and umbrella liability, each at $1,000,000 minimum coverage. Pricing must be submitted using the Exhibit C Pricing Sheet with firm, fixed prices for the contract life, with travel time and mileage billed separately as flat fees per round trip; price adjustments are permitted only at HHSC's discretion following the Consumer Price Index formula from the Bureau of Labor Statistics. Services are to be performed Monday through Friday between 8:00 AM and 5:00 PM Central Time, with a four-hour response requirement for service calls and emergency repairs completed or a loaner unit provided within 24 hours. The historical spend for the same or similar services from September 1, 2023, to March 24, 2026, was $204,707.64. No incumbent vendor or current contractor is identified. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any awarded contract. The solicitation does not specify set-asides or restrictions on organization types, though bidders must certify compliance with various state and federal requirements including suspension and debarment status, child support obligations, human trafficking prohibitions, and E-Verify program participation.