Fire Alarm Monitoring System Upgrades

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS) division issued an Invitation for Bids (IFB) No. HHS0016991 for Fire Alarm Monitoring System Upgrades at the San Angelo State Supported Living Center in Carlsbad, Texas. The procurement involves the installation of Notifier Fire System devices across nine buildings at the facility, with the work representing a one-for-one swap of existing fire alarm devices. Deliverables include labor, testing of new devices, and a mandatory one-year warranty on fire alarm parts, with all costs to be submitted as firm, fixed prices on the Exhibit C Pricing Sheet. Required qualifications include a minimum of five years of relevant experience for the bidder and at least two years of relevant experience for assigned personnel who must be at least 18 years of age; bidders must also provide three verifiable references for similar services within the last five years. Insurance requirements are substantial, including Workers' Compensation and Employer's Liability coverage, Commercial General Liability ($1,000,000 per occurrence), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability Insurance ($1,000,000), and Umbrella Liability Insurance ($1,000,000). Mandatory on-site visits were scheduled for February 25, 2026, or February 27, 2026, at 9:00 AM CST, with the deadline for submitting questions or clarifications set for February 27, 2026. Responses to the IFB must be received by March 6, 2026, at 10:30 AM CST, with the contract term extending from the date of award through August 31, 2026, and a potential extension option of up to one year at the sole discretion of the HHS Agency subject to funding availability. Services must be performed Monday through Friday between 8:00 AM and 5:00 PM Central Time, with a four-hour response time requirement for service calls unless extended by the HHS Agency Contract Manager.

The solicitation documentation does not identify specific set-aside designations or restrictions on the types of organizations that can respond, nor does it reference any disadvantaged enterprise requirements or incumbent vendors currently providing these services. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any resulting contract. The procurement addendum (Addendum No. 1) was issued on March 3, 2026, and respondents were required to acknowledge receipt of this addendum by signing and returning the form with their solicitation response; failure to return the addendum acknowledgement as instructed may result in disqualification of the response. No specific award value or budget range is disclosed in the available solicitation documents, and the HHS Agency does not guarantee any volume, usage, or compensation to be paid under the resulting contract. The PCS contact for this solicitation is Travis Reese, reachable at travis.reese@hhs.texas.gov or 832-212-9330.