Exhibit E - Online_Bid_Room_Information_v.1.4_(07-22-25).docx
DOCX document 45 KB Posted
- Attached to
- Fire Alarm Monitoring System Upgrades
- Solicitation number
- HHS0016991
- Issued by
- Tom Green County, Texas
About this file
Exhibit E is an Online Bid Room Information document issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division in support of Invitation for Bids (IFB) No. HHS0016991 for Fire Alarm Monitoring System Upgrades at the San Angelo State Supported Living Center in Carlsbad, Texas. The project involves the installation of Notifier Fire System devices across nine buildings at the facility, constituting a one-for-one replacement of existing fire alarm equipment. Deliverables include labor, device testing, and a mandatory one-year warranty on fire alarm parts, with all costs to be submitted as firm, fixed prices. Mandatory on-site visits were scheduled for February 25, 2026, or February 27, 2026, at 9:00 AM CST, with the deadline for submitting questions or clarifications set for February 27, 2026. Bid responses were required by March 6, 2026, at 10:30 AM CST. The contract term extends from the date of award through August 31, 2026, with a potential one-year extension option at the sole discretion of the HHS Agency subject to funding availability. An addendum (Addendum No. 1) was issued on March 3, 2026, requiring bidders to acknowledge receipt by signing and returning the acknowledgement form with their solicitation response, with failure to do so potentially resulting in disqualification.
Bidders must submit all costs as firm, fixed prices on the Exhibit C Pricing Sheet, with no specific budget range disclosed in available documentation. Qualified bidders must demonstrate a minimum of five years of relevant experience, with assigned personnel requiring at least two years of relevant experience and being at least 18 years of age; three verifiable references for similar services within the last five years are required. Insurance requirements include Workers' Compensation and Employer's Liability coverage, Commercial General Liability ($1,000,000 per occurrence), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability Insurance ($1,000,000), and Umbrella Liability Insurance ($1,000,000). Services must be performed Monday through Friday between 8:00 AM and 5:00 PM Central Time, with a four-hour response time requirement for service calls unless extended by the HHS Agency Contract Manager. No specific set-aside designations, disadvantaged enterprise requirements, or incumbent vendor information is identified in the solicitation documents. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any resulting contract. The PCS contact for this solicitation is Travis Reese at travis.reese@hhs.texas.gov or 832-212-9330.
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Text version
Exhibit * HHS Online Bid Room Information <Enter Procurement Number>
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
· Follow the provided link to access the IAMOnline – Sign-in page.
· Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
· Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
· Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
· The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
Version 1.40 Revision Date 07/22/2025
File details come from the government source that posted it. Updated .