Fleet Fuel Card Services

The State of Nebraska, through the Department of Administrative Services (DAS) Materiel Division, State Purchasing Bureau, has issued Request for Proposal (RFP) Number 6819 Z1 for Fleet Fuel Card Services, targeting both state agencies and the University of Nebraska. The procurement seeks a qualified contractor to provide a comprehensive fleet fuel card program with specific functional requirements including card issuance, management, fuel and non-fuel transactions, invoicing, software, reporting, and customer service capabilities. Bidders must have a minimum of 5 years of experience providing fleet fuel card services to programs of similar size and be an authorized card issuer. The evaluation criteria include four primary components: financial stability, corporate overview, technical approach, and rebate proposal, with a total possible score of 2,070 points including potential oral interviews. The RFP was posted on October 23, 2023, with proposals due by October 18, 2023, at 2:00 PM Central Time, and the State intends to award the contract by March 18, 2024, with implementation scheduled for April 1, 2024. The contract term is six years, with options to renew for two additional one-year periods.

The RFP does not specify any specific set-aside designations or restrictions on respondent types. Two primary vendors submitted proposals: U.S. Bank and WEX, with U.S. Bank ultimately receiving the highest evaluation score of 1,721 points. The State currently receives quarterly rebate deposits and requires bidders to provide detailed rebate proposals, including quarterly sales rebate percentages and early payment incentive options. The existing infrastructure requires integration with current fleet management systems, and bidders must accommodate tax-exempt billing and privatization of fuel card codes. While specific budget ranges were not explicitly detailed, the RFP includes historical volume and rebate information from 2021-2023, indicating substantial transaction volumes for state agencies. The State reserves the right to contract with multiple sources and is not obligated to an exclusive agreement with the selected vendor. The contract will cover both state agencies and the University of Nebraska, providing a comprehensive fleet fuel card solution with robust reporting and transaction management capabilities.