Control Panel - Sally Port Replacement

The Texas Juvenile Justice Department (TJJD) is issuing a firm fixed-price Request for Proposal (RFP 644-26-021326) for the removal, replacement, and installation of a control panel and gate operator system for the sally port at the Evins State Juvenile Correctional Facility in Edinburg, Texas. The procurement encompasses furnishing and installation of complete electronic safety and security systems, including access control equipment, door hardware integration, PLC-based gate controllers, fire alarm interfaces, intercom/PA systems, security cameras, structured cabling infrastructure, and all associated materials and labor necessary to deliver a fully functioning, turn-key system. Deliverables include submission of comprehensive submittals within thirty days of contract award containing shop drawings with device locations, cable routes, equipment schedules, and one-line diagrams; a preconstruction meeting by August 7, 2026; material order and delivery by August 31, 2026; installation from October 1, 2026, through April 1, 2027; and project completion by May 1, 2027. Required qualifications include a Type B license from the Texas Private Security Bureau, demonstration of installation of at least ten similar-sized systems within the previous five years, manufacturer certification as an authorized integrator and installer, and maintenance of spare parts inventory for post-warranty support. Mandatory site visits are required on April 22, 2026, at 10:00 AM CT and April 23, 2026, at 1:00 PM CT, with proposals due May 22, 2026, at 3:00 PM CT. Proposed equipment must be from manufacturers with a minimum of ten years of continuous commercial gate control manufacturing experience with established U.S. service and parts distribution networks. Evaluation criteria include relevant experience and qualifications (25 points), methodology/budget/schedule compliance and quality control (15 points), pricing (30 points), quality control and safety programs (10 points), and goods provided (20 points), with selection based on best value to the state.

The procurement encourages participation by Texas-certified Veteran Heroes United in Business (VetHUB) vendors, with statewide goals of 0.5% across most commodity categories, and all respondents must submit a completed HUB Subcontracting Plan with their proposals. Respondents must maintain liability insurance of $1,000,000 per occurrence and provide a two-year warranty on installation and workmanship with warranty service responding within four hours of notification and repairs completed within forty-eight hours of technician arrival. The contractor must provide at least twelve hours of onsite operator training and deliver comprehensive as-built documentation, test reports, operation and maintenance manuals, and warranty documentation within two weeks of final punch list review. The contract term extends from June 31, 2026, through June 30, 2027, with service commencement on July 31, 2026, and contract execution anticipated by June 30, 2026. All work must comply with the National Electrical Code, applicable building codes, Americans with Disabilities Act requirements, ANSI/EIA/TIA and BICSI guidelines, and local, county, state, and federal regulations. Emergency and UPS power systems must provide four hours of battery backup for all active access control equipment, and the contractor shall procure all required city, county, and state telecommunications permits and bonding. No specific award value or budget range is listed in the procurement documentation.