ESBD_505308_1779488728952_ATTACHMENT 5 – Vendor Questions and Answers.pdf

RFP: 644-26-021326

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

RFP # 644-26-021326

Evins Control Panel - Sally Port Replacement

2. ADDENDUM NO.

A-003

3. EFFECTIVE DATE

05/22/2026

4. ISSUED BY

Texas Juvenile Justice Department Business Operations & Contracts Evelyn Green, Contract Specialist, CTCM, CTCD

GHWB

1801 N. Congress, Blvd, Austin, Texas 78701

5. NAME AND ADDRESS OF CONTRACTOR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this Addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 1 copy of the Addendum; (b) By acknowledging receipt of this Addendum on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and Addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this Addendum you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this Addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM

The purpose of this addendum is to post ATTACHMENT 5.

ATTACHMENT 5 – Vendor Questions & Answers All other terms and conditions remain the same.

Please be advised that any oral responses are not binding and that all changes to the solicitation will be made via an addendum.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

Addendum www.dbrinc.com TBPE Firm Registration No. 2234

DATE

May 22, 2026

ADDENDUM NO. 3

PROJECT 258034| Evins Juvenile Detention Center

The work described herein shall be added to the scope of work defined by the contract documents or it shall modify the scope of work defined by the contract documents as described. This work shall become a part of the contract documents by addendum.

This addendum shows responses to bidder questions from RFP# 644-26-021326-Panel-Sally Port Replacement. Bidder questions are in black font and DBR responses are derived from an Owner coordination meeting are in red font.

• Did you get enough vendors to attend the site visit? Yes.

• I was out of town unexpectedly and missed the dates. Is there a chance to see the site to place a bid? No, not currently.

• Where are relays located? DBR Response – Under the control panel. See Images 1 and 3 below.

• Can we please have specifications on locks that need to be replaced including voltage? Visitor Gate Southern Steel model 1050SD-RD. Locks for doors on the building see Image 6.

• What is the voltage of the existing locks? DBR Response – 120V

• Do you require new key cylinders for replacement locks with new keys? (If you remove lock cover plate there is a tag on lock with lock type, lock voltage, and job # which will tell you the key # if this key is used in another location that you wish to keep, supplier can replace key cylinders and retain original keying.) DBR Response – Owner will provide cores/cylinders and keys.

• What is the voltage of the relays 24vdc…120vac. Can we get a picture of the relays? DBR Response – Relay voltage will depend on manufacture preference. Either is acceptable. See Images 1 and 3 below.

• On the old panel there is an interlock override switch; new panel does not show one. Does this mean you are deleting the interlock override? DBR Response – Interlock override switch will be required.

• If you are deleting the interlock override, does this mean you wish to be able open any door / gate consecutively at will or remain traditional when any door / gate is open, no other door / gate can be opened unless preceding door / gate is closed. DBR Response – not applicable. See response to the answer to last question above.

• If you wish to have an interlock override switch or key switch where it should be located and which door / gate should it override. DBR Response – Will need to be located on the control panel. Inside south-east door. Override secondary door.

• Can we get a photo of underside of panel, wiring condition, and relay location? DBR Response – Owner will provide pictures. See Images 1, 2, and 3 below.

• What are dimensions of original panel? DBR Response – Approximately 19” W x 14” H

• What are dimensions of relay locations are original relays mounted to a back plate? What are dimensions of backboard, including mounting holes? DBR Response – Approximately 24" W x 24" H x 24" D working area.

• For replacement locks are there key cylinders on both sides? DBR Response – Yes.

• Are there door position switches (dps) on doors and gates currently and have you confirmed they all work? Not referring to lights on panels but actual dps on doors. What type of dps does each door / gate have? What is the voltage of each dps? DPR Response - All door position switches need to be replaced. Exact door position switch will depend on manufacturer preference.

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• If contract is awarded does facility prefer replacement occur during regular business hours or after hours when no traffic will occur? If we replace during regular business hours and individuals are coming and going this greatly extends installation time and frustration and may increase installation time. The gatehouse is ran 24hrs a day and has traffic at all hours of day. It is preferred during regular hours but may be allow to work after regular hours depending on facility management and staffing availability.

• Rough estimate, how many times in a 24-hour day are

• Doors opened DPR Response - Approximately 1000/day

• Gates opened DPR Response - Approximately 200/day

• Photo of gate control motor shows junction box marked controls, what is this? is the gate switch on control panel just a dry contact and the high voltage relay is in this box? DPR Response - The entire system is being replaced. See Image 5 below.

• What is the key recommendation for locks, all three the same key. Please state which door requires which key. DBR Response - Owner will supply all keys and cores/cylinders.

•What is the handing of doors? * indicates the outer lock cover plate DBR Response – The door handing will be field verified at the time of construction.

Image 1 Image 2 Image 3

Image 4 Image 5

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Image 6

END OF ADDENDUM

Addendum 3 Response Evins Control Panel 20260520 MQ