MPA 586 OE Damage Appraiser Services

The State of Rhode Island Division of Purchases is seeking qualified automobile damage appraisers through an Open Enrollment Technical Proposal (OET) for Master Price Agreement (MPA) 586. The solicitation, which runs from April 20, 2021 through December 31, 2024, aims to establish a list of qualified vendors who can provide damage appraisal services for automobiles on an as-needed basis to state agencies, quasi-governmental organizations, municipalities, and legislative and judicial branches. Vendors must submit comprehensive technical proposals demonstrating their qualifications, experience, and expertise in automobile damage assessment through the Ocean State Procures electronic procurement system. Evaluation criteria will focus on the technical merits of proposals, with vendors selected based on their ability to provide accurate and reliable damage appraisal services. The initial contract period is three years, with options to renew for two additional 12-month periods contingent upon vendor performance and funding availability. Required vendor qualifications include maintaining specific insurance coverages: $1 million in general liability, $100,000 in workers compensation, and $1 million in automobile liability insurance. Proposals can be submitted at any time during the solicitation period, with no specific submission deadline.

The solicitation includes a mandatory 10% set-aside for Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Veteran Business Enterprises (VBE), requiring at least one quote from a certified vendor when issuing project scopes. When specific projects arise, agencies will conduct mini-bid processes among the qualified vendors, with preference potentially given to vendors offering the lowest rates. A 1% contract administrative fee will be assessed on all purchase orders issued under the Master Price Agreement. There are no stated incumbent vendors or specific infrastructure integration requirements. The solicitation does not guarantee any minimum level of purchasing activity, and the Division of Purchases reserves the right to add or remove vendors from the qualified list at its discretion. While no specific award value or budget range is explicitly stated, the open-ended nature of the solicitation suggests flexibility in project scope and potential contract values. The procurement is designed to create a flexible, responsive pool of qualified damage appraisers that can be utilized across various Rhode Island government entities as needed.