MPA 543 OE Motor Vehicle Auto Body Repairs

The State of Rhode Island Division of Purchases is establishing an open-enrollment Master Price Agreement (MPA 543) to procure motor vehicle auto body repair services for state-owned and operated vehicles. The solicitation, which opened on May 6, 2026, at 10:45 AM EDT, seeks qualified vendors to provide accident-related damage repairs, collision repairs, and associated maintenance services for a diverse fleet including passenger vehicles, SUVs, trucks, and specialty units across multiple state agencies. Vendors must submit proposals electronically through Ocean State Procures, with a vendor question-and-answer period extending through January 31, 2029, at 1:00 PM EST. The initial contract term begins approximately April 1, 2026, for three years, with optional renewal periods of up to two additional 12-month terms contingent upon vendor performance and fund availability. Qualified vendors will be evaluated on a rolling basis with pricing submitted through time-and-material rates and firm, fixed quotes for specific projects issued by user agencies. Key requirements include possession of all required federal, state, and local licenses; maintenance of general liability insurance of $1,000,000 combined single limit, workers' compensation insurance of $100,000 per occurrence, and automobile liability insurance of $1,000,000 combined single limit; and compliance with all applicable regulations throughout the contract term.

The procurement includes a minority business enterprise (MBE) participation requirement under Rhode Island General Law 37-14.1, with vendors required to submit an MBE Participation Acknowledgment Form as part of their proposals. This Master Price Agreement has statewide applicability and permits use by state agencies, municipalities, institutions of higher education, and quasi-public agencies, providing broad access to qualified vendors across multiple jurisdictions. The solicitation imposes a 0.33% contract administrative fee on all eligible contracts, effective January 1, 2026, which the state withholds from vendor invoices. There is no guaranteed volume of work or minimum purchase commitment to any vendor on the qualified list, as selection for specific projects remains at the sole discretion of user agencies based on factors including price, expertise, and availability. No specific award value or budget range is disclosed in the solicitation documents, and no incumbent vendors or current contractors are identified for this open-enrollment procurement.