Mowing Services for Vacant Lot

The City of Brownsville, Texas is soliciting sealed competitive proposals to establish one or more contracts for mowing and related maintenance services for vacant lot properties within city limits that violate city ordinances or require upkeep to maintain public health, safety, and community appearance standards. Services will be provided on an as-needed, work order basis and may include mowing, edging, debris removal, tree trimming, cleanup activities, and related property maintenance for city-owned, city-managed, or city-designated properties. Qualified respondents must demonstrate a minimum of two years of relevant experience in mowing or grounds maintenance services, provide at least three references from comparable projects completed within the last five years, identify key personnel responsible for contract administration, and demonstrate financial capacity and adequate insurance coverage (comprehensive general liability of $1,000,000 per occurrence/$2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and statutory workers' compensation). Pricing shall be submitted on a work order basis with all-inclusive costs covering labor, equipment, materials, supervision, transportation, disposal, and overhead, with vendors required to provide quotes for standardized lot categories ranging from 25 feet by 100 feet up to properties exceeding 4 acres, plus separate pricing for debris removal by weight category and trim services. The RFP was released on February 14, 2026, with a pre-proposal meeting scheduled for February 24, 2026 at 10:00 a.m. CT via Microsoft Teams, and proposals are due by March 25, 2026 at 3:00 p.m. CT through the City's Bonfire portal, with an anticipated City Commission award date of May 19, 2026. Evaluation will be based on qualifications (35 points), service approach and compliance (30 points), cost (20 points), and equipment and capacity (15 points), and the contract term will be two years from approval with an option to renew for one additional one-year period, subject to mutual agreement and fund availability.

The City of Brownsville has adopted the State of Texas Statewide Historically Underutilized Business (HUB) Program and encourages participation from historically underutilized businesses; if subcontracting opportunities are determined to be probable, a HUB Subcontracting Plan will be required as part of the contract. There are no identified set-asides or restrictions limiting respondent eligibility beyond standard qualifications and compliance requirements, though all respondents must complete mandatory compliance documentation including the Proposal Acknowledgment and Authorized Contact Information form, Non-Collusion Affidavit, Conflict of Interest Disclosure, Texas Ethics Commission Conflict of Interest form, Statement of Organization, Disclosure of Interest form, Litigation Disclosure form, References form, Proposed Deviations form, and Certificate of Interested Parties acknowledgment prior to contract execution. No incumbent vendors or existing contracts are identified in this procurement documentation. The City of Brownsville has allocated approximately $55,000 for this project and will reject all proposals exceeding this budget, with pricing to remain firm for the initial contract term, and the City reserves the right to make single or multiple awards based on best value considerations while maintaining local funding for this procurement.