Moving services - bid #26-0012

The School Board of Sarasota County, Florida is seeking a moving services contractor through Bid #26-0012, with the primary objective of establishing firm fixed prices for a one-year contract to relocate furniture, equipment, books, supplies, and other school-related items within the district. The solicitation requires bidders to have a minimum of three years of business experience and provide three commercial references for comparable moving services within the past 36 months. Bidders must submit electronic proposals via the Bonfire Portal by September 26, 2025, at 1:00 p.m. EST, with recommended awards to be posted on October 14, 2025, and final board action scheduled for October 21, 2025. The contract will cover comprehensive moving services, including labor (1-4 movers), equipment (1-4 trucks), packing/unpacking, and various container rentals and purchases. Evaluation criteria will include cost, past experience, quality of workmanship, service capability, and compliance with specified requirements. Bidders must also meet additional qualifications such as background screening, drug-free workplace certification, and insurance provisions.

The procurement includes specific set-aside considerations for small and minority-owned businesses, with a certification form allowing vendors to self-identify as Small Business Enterprises or Minority Business Enterprises across various categories including African American, Asian American, Woman Owned, Hispanic American, and Native American businesses. Vendors must also complete several mandatory affidavits, including a certification regarding the use of coercion for labor and services and an affidavit confirming they are not owned or controlled by specified foreign countries of concern. The bid form requires detailed pricing information for moving services, with no compensation for travel time and billing calculated from job arrival to completion. While specific award values are not explicitly stated, the contract allows for potential renewal for two additional one-year periods. Contractors must provide a 24-hour emergency contact number and demonstrate willingness to prioritize government entities during public emergencies, hurricanes, or disasters, with an expectation of receiving "Fair and reasonable price" for their services.