Moving services, lump SUM, term contract (ctywd)

Palm Beach County Board of County Commissioners Purchasing Department is requesting pre-qualifications for moving services under a lump sum term contract (RPQ #25-049/JC), with an initial pre-qualification deadline of August 28, 2030 at 4:00 p.m. A 5% local preference applies to vendors with permanent places of business in Palm Beach County, and a 5% Glades Local Preference is available where applicable. Equal Business Opportunity (EBO) Program requirements apply to non-federally funded portions.

The scope encompasses comprehensive moving services including packing, transportation, and unpacking of household goods and office equipment on a project-by-project, as-needed basis. Individual quotations are required for each project. Vendors must maintain a current Palm Beach County Business Tax Receipt and applicable state and local certifications and permits. All responding vendors and subcontractors must register in the County's Vendor Self Service (VSS) system prior to contract award.

The contract operates as a term arrangement with no specific contract length or renewal options detailed in the solicitation. Pricing must remain firm for ten days from submittal unless otherwise specified, and vendors warrant that quoted prices represent the lowest offered to their most-favored customers. Subcontractor/Subconsultant Schedules 1–4 apply to all respondents on projects with required API (Aspirational Program Initiative) goals and must be completed and executed for bids to be considered responsive; Schedule 3 tracks subcontractor information and payments during contract performance, and Schedule 4 documents actual payments made and requires notarized signatures.

New vendors may submit qualifications at any time after the initial August 28, 2030 deadline to be evaluated and added to the pre-qualified vendor list. Responses must be submitted in sealed packages to 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415. The Buyer is Jeromy Calderon (561-616-6818; JCALDERON1@pbc.gov). The County is exempt from federal and state taxes and will not be responsible for incomplete solicitations not downloaded from the VSS system.