Mountain Preserve Trail Maintenance Services

The City of Phoenix Parks and Recreation Department is seeking a qualified vendor to provide Mountain Preserve Trail Maintenance Services through a Request for Proposal (RFP) solicitation. The procurement covers specialized ongoing trail maintenance and rehabilitation for over 200 miles of mountain preserve and desert park trails within Maricopa County, Arizona. The contract involves routine maintenance of approximately 3,168,000 square feet of trails, including repair of 542,200 linear feet of natural earth trails, installation of drain dips, and maintenance of rocky and technical terrain. Evaluation criteria will be weighted across four key areas: qualifications and experience (40%), method of approach (30%), key personnel (20%), and pricing (10%). The RFP timeline includes a non-mandatory pre-offer conference on August 22, 2025, written inquiries due by August 29, 2025, and a response deadline of September 19, 2025, at 2:00 pm. The anticipated contract term will commence on or about December 1, 2025, and continue for five years. Contractors must provide detailed unit costs for tasks including routine maintenance, trail repairs, revegetation, and installing steel posts and trail counters, with an allowance for up to 15% markup on additional materials.

The solicitation appears to incorporate federal requirements, including Federal Transit Administration (FTA) certifications and nondiscrimination provisions. While specific set-aside designations are not explicitly detailed, the RFP suggests a commitment to disadvantaged business enterprise (DBE) principles, requiring contractors to comply with civil rights and equal employment opportunity standards. Contractors must attest to having no unpaid federal tax liability, not being debarred from federal transactions, and meeting domestic manufacturing requirements. The project involves challenging desert environments with wild terrain, necessitating vendors with specialized trail maintenance expertise. Although a specific contract value is not stated, the comprehensive scope of maintaining over 200 miles of trails suggests a significant multi-year investment. The City reserves the right to award the contract to the most responsive and responsible offeror, with the primary goal of ensuring safety, sustainability, and accessibility of the mountain preserve trail system. Additional compliance requirements include adhering to federal regulations, immigration laws, and workplace safety standards, with potential consequences for non-compliance including contract termination or disqualification from future bidding.