MNIT/MDVA Remote Continuous Temperature Monitoring

The Minnesota Department of Information Technology Services (MNIT) and the Minnesota Department of Veterans Affairs (MDVA) are seeking a vendor to provide a configurable/customizable off-the-shelf software solution for remote continuous temperature monitoring of refrigeration systems used to store dietary and medical supplies at up to eight Minnesota Veterans Homes. The primary deliverable is a comprehensive system capable of monitoring, alerting, and reporting on refrigeration unit temperatures across multiple locations, including facilities in Minneapolis, Preston, Bemidji, Silver Bay, Luverne, Montevideo, Hastings, and Fergus Falls. The project will commence with deployment at the Minneapolis Veterans Home in the first year, with potential phased implementation at other locations. Vendors must provide software, equipment, installation, training, and ongoing support services, with specific requirements including robust signal strength, flexible temperature alerts, notification options, and detailed reporting capabilities. Proposals will be evaluated using a two-tier scoring process that considers work plan, requirements compliance, qualifications, references, accessibility, and cost, with the response due by August 27, 2024, at 2:00 PM Central Time, for an anticipated contract term from September 2024 to August 2026, with potential extensions up to three additional years.

The procurement encourages participation from diverse businesses, with preference points available for targeted group, economically disadvantaged, and veteran-owned businesses. Specifically, the contract is open to certified veteran-owned or service-disabled veteran-owned small businesses that meet statutory requirements. Respondents must comply with Minnesota's Digital Accessibility Standard, which encompasses Section 508 and WCAG 2.1 levels A and AA, and provide detailed information about their accessibility capabilities. The Workforce and Equal Pay Declaration is required for businesses executing government contracts over certain dollar thresholds, with companies needing to either hold the required certificates, have applied for them, or attest to being exempt. While specific budget ranges are not explicitly stated, the cost proposal template requires vendors to provide detailed yearly costs for licensing, support, maintenance, customizations, implementation, and professional services. The State emphasizes that payment will only be made for services performed or work delivered, with expenses not to be reimbursed separately.