Mitigation Reconstruction of a Flood Prone Home Project

The City of Port Orange, Florida, is seeking sealed bids for the mitigation reconstruction and elevation of one flood-prone manufactured home located in a Port Orange manufactured home park community, with bids due November 13, 2026, at 2:30 p.m. Eastern Standard Time under ITB 26-18-CW. This is a federally funded project through the FEMA Hazard Mitigation Grant Program (HMGP 4680-029-R) with a maximum federal share of $220,000 per property.

Respondents must be commercially licensed to do business in Florida and properly registered under all applicable state, local, and FEMA requirements. The scope encompasses site survey and geotechnical assessment, permitting, demolition of the existing structure, installation of a new elevated manufactured home on a permanent foundation, elevation a minimum of 3.4 feet above existing grade with the lowest horizontal structural member at least 2 feet above Base Flood Elevation, utility disconnection and reconnection, driveway and site restoration, landscaping, and pre- and post-construction elevation certifications. The replacement home shall not exceed 110 percent of the original square footage (maximum 1,372 square feet inclusive of lifts and landings) and must maintain the same bedroom and bathroom count. All design and construction must comply with the Florida Building Code, ASCE 24-14, and National Flood Insurance Program standards under 44 CFR Part 60. Central air conditioning is required; window-mounted and mini-split systems are not permitted. An ADA-accessible code-compliant lift is mandatory.

The contractor must commence work within ten calendar days of receiving the Notice to Proceed, achieve substantial completion by November 1, 2027, and final completion (including Certificate of Occupancy) by December 1, 2027. The contractor assumes all utility costs throughout the project duration and must submit quarterly reports as required by FEMA. Evaluation criteria include responsiveness, responsibility, price, quality, experience, and ability to meet the specified timeframe. A pre-proposal meeting and site visit are scheduled for October 15, 2026, at 10:00 a.m. Questions are due October 22, 2026, at 4:00 p.m., with responses issued by October 29. Bids require submission of three verifiable professional references from similar projects, a Statement of Bidder's Qualifications (Form 7.7), professional references (Form 7.8), and a list of all subcontractors accounting for 5 percent or more of contract value (Form 7.9). Bidders must submit a bid bond; upon award, a Payment and Performance Bond equal to 100 percent of the total contract amount is required. Comprehensive general liability insurance of at least $1 million per occurrence, workers' compensation at statutory limits, and auto liability of $1 million per occurrence are mandatory. Liquidated damages are assessed at $1,000 per calendar day for delays beyond the Period of Performance. All work remains at contractor risk until City acceptance, and all materials and workmanship are warranted for one year from final written acceptance.

Submission is hybrid: electronic via OpenGov and hand-delivered sealed bids (one original plus one digital flash drive in PDF format) to the City Clerk's Office, Attn: Catrina Wilson, Purchasing Manager, 1000 City Center Circle, Port Orange, FL 32129. Bid prices must remain firm for 120 days. All bidders must complete and submit numerous federal and state compliance certifications including 44 C.F.R. Part 18 Certification Regarding Lobbying, 2 C.F.R. Part 200.321 Small and Minority Business certification, debarment certification, E-Verify affidavit, Public Entity Crimes Statement, anti-collusion declaration, human trafficking affidavit, foreign country of concern affidavit under Florida Statutes Section 287.138, scrutinized companies certification, and Hold Harmless and Indemnity Agreement. Awarded bidders must submit additional post-award documentation including workers' compensation affidavit and leased employee affidavit within ten days of Notice of Intent to Award. The City reserves the right to reject any and all bids if in its best interest.