MI BRFSS Survey Operations

The Michigan Department of Health and Human Services (MDHHS) is seeking a contractor to conduct the Michigan Behavioral Risk Factor Surveillance System (BRFSS) Survey Operations through Request for Proposal (RFP) 250000002526. The primary objective is to execute annual state-level telephone surveys of Michigan residents aged 18 and older, collecting critical data on health behaviors, medical conditions, and preventive health care practices. The contractor will be responsible for completing a minimum of 7,500 interviews annually, with potential expansion up to 12,000 interviews, utilizing approximately 30% landline and 70% cell phone respondents. Key deliverables include comprehensive survey design, interviewer training, data collection, data entry, error checking, and monthly reporting to both MDHHS and the Centers for Disease Control and Prevention (CDC). The proposal must demonstrate expertise in survey methodology, data confidentiality, and secure data management. The proposal deadline is July 11, 2025, at 1:59 p.m. Eastern time, with a mandatory pre-survey conference preceding the submission. The contract is set to commence on January 1, 2026, with an initial three-year term and potential for two additional one-year renewals.

While specific set-aside designations are not explicitly detailed in the available documentation, the contract includes provisions for comprehensive performance standards and potential financial penalties. Liquidated damages of $5,000 plus $100 per day may be assessed for late or improper contract completion, indicating a stringent performance expectation. The total contract value will be determined based on unit pricing per completed interview, with an estimated baseline of 7,500 interviews and potential for oversampling. Payment will be processed via Electronic Funds Transfer (EFT), with invoices due by the 30th of the following month. The contractor must maintain secure facilities and comply with specific security protocols to ensure data confidentiality. While no incumbent vendor is mentioned, the successful bidder will need to integrate with existing MDHHS and CDC reporting infrastructures. The precise budget range is not explicitly stated, but the contract's pricing is expected to remain firm throughout the contract duration, with potential adjustments based on documented cost changes.