Mechanical & Electrical Locking Devices

Pinellas County Department of Administrative Services (DAS), Facilities and Real Property Division is seeking a contract for mechanical and electrical locking devices through an Invitation to Bid (ITB) numbered 23-0122-ITB. The procurement aims to establish a three-year contract with one vendor to provide locks, parts, keys, door hardware, and related security supplies for various facility entrances, including interior and exterior doors. Specific manufacturers accepted include Folger Adams, Corbin Russwin, Southern Steel, Master Lock, Falcon Locks, ESP Lock Products, LCN Closers, Von Duprin, and Medeco. All materials must be new, original equipment manufacturer (OEM) parts with transferable warranties, and deliveries are expected within 10 days of ordering. The pricing structure is based on a fixed percentage discount off the manufacturer's suggested retail price (MSRP), with bidders required to provide proof of MSRP at the time of bid and annually thereafter. Key deadlines include a written questions submission cutoff on December 13, 2022, with all bid submittals due by January 10, 2023, at 3:00 PM Eastern Time. Evaluation will likely focus on the proposed discount percentage, product availability, and compliance with technical specifications.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Bids will be accepted from manufacturers or authorized distributors of the specified lock and security hardware brands. The county estimates a total contract value of $30,000 over three years, with an annual budget of approximately $10,000. The contract includes an initial three-year term with an option to extend for two additional twelve-month periods, contingent on mutual agreement and continued favorable terms. Pricing discounts will remain firm throughout the contract duration, with potential annual adjustments permitted between 90-120 days prior to the contract anniversary date. The county reserves the right to terminate the agreement with 30 days' notice and is not obligated to exclusively use the selected contractor for all similar goods and services. Successful bidders must provide comprehensive documentation, maintain appropriate insurance, and comply with local, state, and federal regulations.